What are the responsibilities and job description for the Superior Courtroom Clerk position at Pima County?
Job Description Summary
Independently performs complex work involving extensive knowledge of legal procedures and court hearings, statutes and rules of Court for specific legal disciplines. The position provides exposure to the various court proceedings to which courtroom clerks are assigned. Under minimal supervision, performs specific legal clerical tasks of moderate to high difficulty, assists and/or takes and transcribes minutes of court proceedings, prepares court orders and documents, and performs related work as required. Able to perform duties for a multiple of judicial benches as assigned.
Job Description
ESSENTIAL FUNCTIONS
Performs related duties as necessary.
Knowledge Of
KNOWLEDGE, SKILLS AND ABILITIES
Skills and Ability to:
None required.
PHYSICAL DEMANDS/WORKING CONDITIONS
Typically performs duties in an office environment. May lift files, materials or equipment.
Must be able to lift 25 lbs.
DISTINGUISHING CHARACTERISTICS
This is a court-classified position and reports to a lead courtroom clerk. Adult Division: Additionally reports to the Adult Division Courtroom Services Manager and Courtroom Services Director; Juvenile Division: reports to the Juvenile Deputy Court Clerk Supervisor and Juvenile Director. The classification, Superior Courtroom Clerk, is a fully functioning courtroom clerk, having demonstrated abilities and skills in recording, transcribing, and editing minutes of court proceedings, as well as performing the diverse responsibilities and duties of the courtroom clerk in all disciplines, which at the Adult Division includes all criminal, civil, domestic, child support, and probate matters. At the Juvenile Division, this includes criminal (delinquency), dependency, guardianship, severance, mental health and adoption. This position may be the sole representative of the Clerk’s Office in the courtroom.
Independently performs complex work involving extensive knowledge of legal procedures and court hearings, statutes and rules of Court for specific legal disciplines. The position provides exposure to the various court proceedings to which courtroom clerks are assigned. Under minimal supervision, performs specific legal clerical tasks of moderate to high difficulty, assists and/or takes and transcribes minutes of court proceedings, prepares court orders and documents, and performs related work as required. Able to perform duties for a multiple of judicial benches as assigned.
Job Description
ESSENTIAL FUNCTIONS
- Records and/or takes minutes of a variety of court proceedings, including oral motions, stipulations, avowals, rulings and orders.
- Transcribes from steno machine, shorthand notes or from recordings and produces minute entries and court-related paperwork on the computer under the review and/or guidance of Courtroom Clerk Instructions.
- Administers oaths to witnesses, jurors, interpreters and bailiffs/law clerks.
- Assists and/or completes all chain-of-custody documentation for law enforcement.
- Receives and marks exhibits (including drugs, weapons and/or blood borne pathogens), completes exhibit list and insures safekeeping of exhibits.
- Releases exhibits, which have been admitted into evidence, to the jury during deliberations and/or to counsel and law enforcement after trial.
- Impanels, draws alternates and polls jurors.
- Reads charges and reads and records verdicts.
- Assists and/or records matters taken under advisement to ensure judge’s ruling within the time limitations prescribed by law
- Prepares certified copies, orders and reports in an expedited and/or timely manner within a defined timeframe.
- Develops and procures related exhibits and transcripts prior to court proceedings when necessary.
- Must maintain a high level of confidentiality in everything that is done.
Performs related duties as necessary.
Knowledge Of
KNOWLEDGE, SKILLS AND ABILITIES
- English composition, grammar, punctuation and spelling
- Office practices and procedures
- Word processing and Windows environment
- Legal terminology and legal forms
- Court proceedings
Skills and Ability to:
- Take notes and transcribe/edit from recording equipment or shorthand or steno notes.
- Work in Word and Windows environment.
- Organize and prioritize multiple assignments simultaneously.
- Work well under pressure.
- Follow brief oral and written instructions quickly and accurately.
- Meet and communicate, both orally and in writing, with the judiciary, public, attorneys, law enforcement and court personnel and agencies
- Typing 45 w.p.m. and demonstrated proficiency in composition, grammar and punctuation.
- Demonstrated ability to function in a variety of judicial disciplines.
None required.
PHYSICAL DEMANDS/WORKING CONDITIONS
Typically performs duties in an office environment. May lift files, materials or equipment.
Must be able to lift 25 lbs.
DISTINGUISHING CHARACTERISTICS
This is a court-classified position and reports to a lead courtroom clerk. Adult Division: Additionally reports to the Adult Division Courtroom Services Manager and Courtroom Services Director; Juvenile Division: reports to the Juvenile Deputy Court Clerk Supervisor and Juvenile Director. The classification, Superior Courtroom Clerk, is a fully functioning courtroom clerk, having demonstrated abilities and skills in recording, transcribing, and editing minutes of court proceedings, as well as performing the diverse responsibilities and duties of the courtroom clerk in all disciplines, which at the Adult Division includes all criminal, civil, domestic, child support, and probate matters. At the Juvenile Division, this includes criminal (delinquency), dependency, guardianship, severance, mental health and adoption. This position may be the sole representative of the Clerk’s Office in the courtroom.
