What are the responsibilities and job description for the Elections Specialist position at Pinal County, AZ?

Salary : $42,000.00 - $59,117.00 Annually

Location : Elections - 320 W. Adamsville Rd Florence AZ 85132, AZ

Job Type : Full-Time

Job Number : 202500368

Department : Elections

Opening Date : 02 / 06 / 2025

Closing Date : 8 / 7 / 2025 11 : 59 PM Arizona

Description

Are you Re-Thinking Your Priorities?

Are you tired of being under-appreciated or overlooked in your current role?

Why not come to work for an employer who prioritizes you !

It just might be time for a change of scenery where you can make a difference and benefit from an employer who takes care of and values its people. We offer a suite of impressive benefits including paid sabbaticals every five years and retirement plans with a life-time guarantee that are some of the best Arizona has to offer!

Pinal County proudly invests every day into the future of our 2000 employees, and we have the best employees who can be your future co-workers!

Check out all of our benefit offerings :

Working at Pinal County is an investment in YOU.

Apply today and find out why Pinal County is more than just a job.

Before you apply, watch this video to learn helpful tips to completing an application at Pinal County : Application Tips

Read more about the position and see if it is a good match for you :

An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
Paid Vacation And Sick Leave

15 Vacation Days Accrued Annually Starting Day One

After Three (3) Years of Service 18 Vacation Days Accrued Annually

After Five (5) Years of Service 20 Vacation Days Accrued Annually

Ten Paid Holidays One Paid Floating Holiday to Use as You Wish

13 Sick Leave Days Accrued Annually Starting Day One

Paid Sabbaticals Every Five (5) Years

Two Week Sabbatical After Five Years of Continuous Service

Three Week Sabbatical After Ten Years of Continuous Service

Four Week Sabbatical After Fifteen Years of Continuous Service

Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

Comprehensive Wellness Program

Quarterly Wellness Challenges

Vision Exams and Optometry Events Onsite

Vaccination Clinics

Onsite Mammogram and Prostate Screening Events

Skin Cancer Screening Events Onsite

Biometrics and Health Screening Events Onsite

Financial Health and Retirement Planning Events Onsite & Online

Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From

Some Medical Plans with Zero Employee Premium Cost

Dental and Vision Plans

Tuition Reimbursement Program

Alternative Work Schedules

Telehealth

Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

Employee Assistance Program with Ongoing Training & Development Options

Civil Service Leave

VanPool Options

Short-Term Disability - Employer Paid

Basic Life Insurance - Employer Paid

Flexible Spending Accounts for Dependent Care and Medical Expenses

Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.

JOB SUMMARY

Perform a variety of paraprofessional and technical functions in the administration and support of the elections functions for Pinal County under general supervision.

Example of Duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES :

Prepare contacts, assign poll worker notices, create notices advising poll workers to which Voting Precincts they have been assigned, and review and verify that confirmation from poll worker is received by deadline.

Coordinate payroll for poll workers, in-house election boards, and troubleshooters and prepare payments for poll workers.

Conduct poll worker classes and update poll worker instruction manual based on changes in legislation, equipment, etc. for each election cycle.

Submit agenda items to approve poll worker assignments, polling locations, canvassing, and other assignments and conduct election troubleshooter training on proper Election Day procedures.

Contract with various entities for the use of buildings for polling locations, research area to be voted in, and locate facilities with adequate space for use on Election Day.

Coordinate and send notices to all cities, towns, school districts, and special taxing districts advising of the dates for the upcoming year and provide a time schedule to submit requests to the department for election assistance.

Draft and publish required legal notices in local newspapers.

Process and submit accounts payable, federal grant reports and billing, and other various reporting to the State election division for processing.

Provide basic technical support to the automated electronic voting machines and ensure voting equipment is maintained and operates properly for election.

Assist with ballot creation duties including proofreading all ballot styles, sending ballot proofs to candidates and jurisdictions, working with translators for accurate translations, and creating and reviewing ballot orders.

Assist with ballot tabulation duties, including election night reporting, post-election audits, hand counts, and preparation of the official election canvass documents.

Maintain inventory of supplies for office and Election Day and perform physical count of supplies after each election.

Assemble election supply cages for every polling place that includes voting materials and needed supplies for Election Day, and assist with delivery to and from the polling places.

Assist with clean up and organization as Election Day supplies return.

Assist with customer service duties via email, phone, face-to-face interactions and public records requests.

Assist with candidate filings, nomination papers, and financial disclosure statements along with campaign finance reports.

Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.

Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.

Perform other related duties as required.

Minimum Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK :

High School Diploma or GED.

Three (3) years of experience in administering election functions, administrative work or customer service experience.

Valid Driver's License with an Arizona Driver's License required within 30 days of hire.

Or an equivalent combination of relevant education and / or experience may substitute for the minimum requirements.

Special Requirements :

Must successfully complete the Elections Officer Certification class from the State of Arizona within the next training session period from the date of hire.

Must be eligible to vote in Arizona.

Must pass applicable background check.

Supplemental Information

Knowledge, Skills and Abilities :

Knowledge of Arizona election laws and other pertinent federal, state, and local laws, codes, and regulations, as applied to area of assignment.

Knowledge of county government organization, operations, policies, and procedures.

Knowledge of modern computer technology and software required in the administration of elections and office operations.

Knowledge of records management and retention requirements.

Skill in organizing and coordinating election procedures and multiple deadlines.

Skill in making adjustments and maintaining voting equipment.

Skills in attention to detail and proofreading.

Ability to learn complicated election laws and procedures.

Ability to maintain records and prepare reports.

Ability to establish and maintain effective working relationships with other department staff, management, outside agencies, community groups, and the general public.

PHYSICAL DEMANDS :

The work is light and requires exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force to move objects. The work also requires the ability to finger, grasp, handle, perform repetitive motion, stoop, lift, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT :

Work is performed in an environment making decisions that could lead to major community or organizational consequences if appropriate decisions are not timely or without compliance to election laws and regulations.

Notice to Applications :

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below :

An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

Paid Vacation And Sick Leave