What are the responsibilities and job description for the Administrative Manager position at Pinal County?
Description
Purpose. Reward. Balance.
Have you ever wondered if you are truly contributing toward something meaningful? If you’re looking for something more rewarding that isn’t based on profits, consider serving the community you live in.
Public service is a fulfilling career choice; not only does it provide an immense sense of purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement!
Pinal County paves the way to work/life balance. Where else can you find paid sabbaticals every five years plus generous paid time off?
Check out all of our benefit offerings:
- An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
- Paid Vacation And Sick Leave
- 15 Vacation Days Accrued Annually Starting Day One
- After Three (3) Years of Service 18 Vacation Days Accrued Annually
- After Five (5) Years of Service 20 Vacation Days Accrued Annually
- Ten Paid Holidays One Paid Floating Holiday to Use as You Wish
- 13 Sick Leave Days Accrued Annually Starting Day One
- Paid Sabbaticals Every Five (5) Years
- Two Week Sabbatical After Five Years of Continuous Service
- Three Week Sabbatical After Ten Years of Continuous Service
- Four Week Sabbatical After Fifteen Years of Continuous Service
- Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
- Comprehensive Wellness Program
- Quarterly Wellness Challenges
- Vision Exams and Optometry Events Onsite
- Vaccination Clinics
- Onsite Mammogram and Prostate Screening Events
- Skin Cancer Screening Events Onsite
- Biometrics and Health Screening Events Onsite
- Financial Health and Retirement Planning Events Onsite & Online
- Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
- Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
- Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
- Some Medical Plans with Zero Employee Premium Cost
- Dental and Vision Plans
- Tuition Reimbursement Program
- Alternative Work Schedules
- Telehealth
- Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
- Employee Assistance Pr
- ogram with Ongoing Training & Development Options
- Civil Service Leave
- VanPool Options
- Short-Term Disability – Employer Paid
- Basic Life Insurance - Employer Paid
- Flexible Spending Accounts for Dependent Care and Medical Expenses
- Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.
Working at Pinal County is an investment in YOU.
Apply today and find out why Pinal County is more than just a job.
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Read more about the position and see if it is a good match for you:
JOB SUMMARY
Perform administrative work of considerable difficulty in the planning, directing, and coordinating activities of a designated program or division to ensure that goals or objectives are accomplished. This is a Supervisory position working under general direction. Positions at this level have as a primary responsibility planning, assigning, and reviewing work of a group of employees, as well as selecting, training, and disciplining individual employees.
Example of Duties
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES:
- Manage operations of an assigned work group, make appropriate decisions based on experience, and perform work within scope of authority and training.
- Manage, train, and schedule staff, monitor work and evaluate performance, explain rules, policies, and procedures, and meet regularly with staff to discuss and resolve priorities, workflow, special assignments, special projects, problems, schedules, cross-training, and client service issues.
- Plan, organize, and manage technical operations and operational programs, meet with user groups to identify and resolve performance, process, policy, and operational issues, and assure services meets customer needs and requests.
- Monitor work group operations and verify compliance to County policies and procedures, verify the accuracy of the electronic and paper filing systems, and perform specialized work group functions as needed to meet workload demands.
- Manage assigned programs, projects, and research studies, identify and resolve complex data management and case management problems, monitor operations, and assure proper resolution of operational and service issues.
- Coordinate activities and projects between department staff, other County staff, and outside agencies.
- Research operational issues and compile data from other departments and agencies to evaluate and resolve complex operational problems, inter-departmental processes, new and revised procedures, and technical solutions.
- Maintain personnel files and process administrative forms, update, review, and research files and computer databases, and assure all administrative and operational actions are in compliance with County policy and procedures.
- Provide information and assistance to staff, clients, and customers, answer questions and resolve issues within scope of authority, using knowledge of County and department policies and procedures, research information requests, and respond independently to inquiries when appropriate.
- Review documents, technical records, and applications and check documents for validity and accuracy of information.
- Train and cross train staff in a variety of technical, clerical, and office support duties.
- Receive, process, and distribute supplies, equipment, invoices, payments, timekeeping, claims, applications, requisitions, and other technical and legal documents, monitor records and account activity, and update files.
- Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
- Perform other related duties as required.
- Perform statistical analysis, serve as Stats Coordinator, serve as DTEF Coordinator (Drug Treatment Education Fund), and perform Pinal County Performance Measures.
- Manage and reconcile departmental bank accounts and inventory.
- Serve as Treatment Supervisor.
Minimum Requirements
MINIMUM REQUIREMENTS TO PERFORM WORK:
- High school diploma or GED equivalent.
- Five (5) years of administrative work experience, including two (2) years in a supervisory capacity.
- Must submit to fingerprint and background examinations.
- Valid Arizona State Driver's License.
- Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
- Associate's degree in Business or Public Administration.
- Specific technical training and certification may be required for some incumbents.
Supplemental Information
Knowledge, Skills and Abilities:
- Knowledge of county policies, procedures, and office practices.
- Knowledge of applicable policies, procedures, and regulations covering specific areas of assignment.
- Knowledge of Federal and state laws and local ordinances covering specific areas of assignment.
- Knowledge of principles and practices of government project management.
- Knowledge of principles of record keeping, case management, and confidential records management.
- Knowledge of specialized County and state agency technical forms, software applications, and network operating environments.
- Knowledge of customer service standards and protocols.
- Knowledge of business computers and standard MS Office software applications.
- Skill in planning, prioritizing, and completing assignments with minimum oversight.
- Skill in defining and resolving complex data management and case management problems.
- Skill in researching and implementing new and revised procedures and technical solutions.
- Skill in analyzing operational issues, evaluating alternatives, and developing recommendations.
- Skill in conducting research and preparing reports, technical documents, and correspondence.
- Skill in planning, organizing, and managing administrative services and technical operations.
- Skill in meeting critical time deadlines.
- Ability to provide effective customer service and deal tactfully and courteously with the public.
- Ability to effectively manage staff and delegate tasks and authority.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships with co-workers.
PHYSICAL DEMANDS:
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, kneel, lift, hear, speak, walk, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
NOTICE TO APPLICANTS:
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
