Deputy Recording Supervisor

Have you considered investing in your community?   Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives.  

Public service is a rewarding career choice; not only does it provide an immense sense purpose it also impacts you financially as well.  We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans, paid sabbaticals every five years and extremely affordable benefit costs.  In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement!  

Working at Pinal County is an investment in YOU.  Apply today and find out why Pinal County is more than just a job.  Read more about the position and see if it is a good match for you.  We are growing so be sure to check out all of our other opportunities as well!  

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. 
• Paid Vacation And Sick Leave
  1. 15 Vacation Days Accrued Annually Starting Day One
     • After Three (3) Years of Service 18 Vacation Days Accrued Annually
     • After Five (5) Years of Service 20 Vacation Days Accrued Annually
• Ten Paid Holidays  One Paid Floating Holiday to Use as You Wish
• 13 Sick Leave Days Accrued Annually Starting Day One
• Paid Sabbaticals Every Five (5) Years
  1. Two Week Sabbatical After Five Years of Continuous Service
  2. Three Week Sabbatical After Ten Years of Continuous Service
  3. Four Week Sabbatical After Fifteen Years of Continuous Service
  4. Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
•   Comprehensive Wellness Program
  1. Quarterly Wellness Challenges 
  2. Vision Exams and Optometry Events Onsite
  3. Vaccination Clinics
  4. Onsite Mammogram and Prostate Screening Events
  5. Skin Cancer Screening Events Onsite
  6. Biometrics and Health Screening Events Onsite
  7. Financial Health and Retirement Planning Events Onsite & Online
  8. Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
  1. Some Medical Plans with Zero Employee Premium Cost
• Dental and Vision Plans 
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth 
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Employee Assistance 
• Program with Ongoing Training & Development Options
• Civil Service Leave 
• VanPool Options
• Short-Term Disability – Employer Paid
• Basic Life Insurance - Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance 

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employee.

Working at Pinal County is an investment in YOU.  

Apply today and find out why Pinal County is more than just a job. 

Before you apply, watch this video to learn helpful tips to completing an application at Pinal County: 

Application Tips

Read more about the position and see if it is a good match for you:

Performs professional and administrative work in planning, organizing and directing strategic and daily goals and objectives, operations and activities of the department. Supervise and direct the activities of the deputy recording clerks.   Receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provide customer service, and perform historical research of various public records in the County Recorder’s Office (CRO).  The employee is expected to exercise initiative, independent judgment and discretion.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:         

• Plan, execute, and finalize all phases of document recording, voter registration and election projects according to strict deadlines. 
• Supervise and schedule the activities of assigned staff in the County Recorder’s Office (CRO) including performance appraisals and preparing work schedules. 
• Review, process, and research technical and  official documents for the County Recorder’s Office (CRO) and determine appropriate action to perform duties within scope of authority and training, and in compliance with state, Federal and County regulations, policies and quality standards.
• Develop, propose, and implement policies, regulations and procedures to ensure compliance with federal, state and local elections statutes and regulations.
• Provide guidance and technical expertise to staff on procedures for document processing, research techniques, and customer service issues and enforce compliance to County policies and procedures and state quality standards.
• Provide supervision in the preparation of early ballot distribution for all Elections.
• May be called to work in conjunction with the County Attorney’s Office by representing and testifying on behalf of the CRO regarding voter registration cases. 
• Maintain effective relationships with other departments, agencies, and the public.
• Provide customer service to the public by answering general questions on the phone or in person; respond to correspondence, and respond to requests for information.
• Conduct special research and analysis projects, summarize data, and generate reports.
• Attend specialized training session to remain current on legislative changes and procedures. 
• Plan, develop and implement staff training programs, including cross-training of other staff members.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

POSITION SPECIFIC DUTIES: 

• Arizona Secretary of State Election Certification and re-certification every two (2) years;
  1. Employees who do not hold this certification must attend the AZ Secretary of State Election Certification training and pass the certification examination at the first scheduled training session available.
• Signature verification training; 
  1. Employees must attend one signature verification class along with refresh classes as necessary.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• High school diploma or GED equivalent.
• Five (5) years of experience in an administrative capacity. 
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

 Preferred Qualifications: 

• Valid Arizona State Driver’s License at the time of hire.   

• Knowledge of applicable Federal regulations, Arizona Revised Statutes, and Election Laws, including ARS Title 16, and the National Voter Registration Act of 1993.
• Knowledge of recorder’s office policies, procedures and regulations, and the Arizona Secretary of State Elections Procedures Manual.
• Knowledge of imaging production equipment, techniques, and quality standards. 
• Knowledge of basic record keeping practices and customer service standards and protocols.
• Skill in properly processing a variety of CRO official documents.
• Skill in safely and competently operating and maintaining a variety of imaging and media equipment.
• Skill in performing mathematical calculations with skill and accuracy, maintaining electronic records and files, and identifying and reconciling errors.
• Skill in operating computer systems and basic software applications.
• Ability to assess and prioritize multiple tasks, projects, and demands and plan and coordinate the work of others.
• Ability to operate computer systems and basic software applications.
• Ability to provide effective customer service and deal tactfully and courteously with the public.

Salary : $49,647 - $76,953