What are the responsibilities and job description for the Document Processing Supervisor (Departmental Promotion Only) position at Pinal County?
JOB
Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it provide an immense sense purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans, paid sabbaticals every five years and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement! Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well! An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service 20 Vacation Days Accrued AnnuallyTen Paid Holidays One Paid Floating Holiday to Use as You Wish13 Sick Leave Days Accrued Annually Starting Day OnePaid Sabbaticals Every Five (5) YearsTwo Week Sabbatical After Five Years of Continuous ServiceThree Week Sabbatical After Ten Years of Continuous ServiceFour Week Sabbatical After Fifteen Years of Continuous ServiceFour Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service Comprehensive Wellness ProgramQuarterly Wellness Challenges Vision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiRetirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision Plans Tuition Reimbursement ProgramAlternative Work SchedulesTelehealth Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service Leave VanPool OptionsShort-Term Disability – Employer PaidBasic Life Insurance - Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employee.Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply, watch this video to learn helpful tips to completing an application at Pinal County: Application TipsRead more about the position and see if it is a good match for you: JOB SUMMARYSupervise the staff and activities of the Document Processing Center, coordinate with departments to inventory records and assess record needs, and schedule and coordinate Document Processing Technicians to provide efficient and accurate document scanning services for County Departments under basic supervision.
EXAMPLE OF DUTIES
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description. TYPICAL CLASSIFICATION ESSENTIAL DUTIES: Supervise the staff and activities of the Document Processing Center and review and prioritize department requests for records management services.Work with departments on evaluating and updating document retention schedules, process records for destruction, disposition, and transfer, and assist in updating policies to assure compliance with state records guidelines.Maintain work logs and create reports on production statistics.Work with the Arizona Library of Archives to assure County compliance with records imaging and retention policies.Supervise and schedule the activities of assigned staff, train and coach staff, monitor work, develop staff skills, evaluate performance, assign and review projects, and audit work product.Provide guidance and technical expertise to staff on document formats, hardware, and software issues.Plan projects and report status, coordinate with customers for project analysis and planning, evaluate overall department projects, and adjust workload as needed.Verify quality of scanned documents and review accuracy of keywords, quality of scanned image, and indexing.Order supplies and maintain specialized scanning equipment.Perform work of Document Processing Technician as needed to meet workload demands.Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.Perform other related duties as required.
SUPPLEMENTAL INFORMATION
Knowledge, Skills and Abilities: Knowledge of principles and practices of project management, record keeping, and file maintenance.Knowledge of Arizona Library of Archives rules and policies for records imaging and retention.Knowledge of customer service standards and protocols.Skill in operating computer systems and basic software applications.Ability to provide effective customer service and deal tactfully and courteously with the public.PHYSICAL DEMANDS: The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, stoop, and demonstrate mental and visual acuity.WORK ENVIRONMENT: Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.NOTICE TO APPLICANTS: We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.This is an internal promotion opportunity for current employees of the Development Services Department only. You must be a current employee to be considered for this position.The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.*Pinal County does not participate in STEM Optional Practical Training (STEM OPT)*
Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it provide an immense sense purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans, paid sabbaticals every five years and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement! Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well! An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service 20 Vacation Days Accrued AnnuallyTen Paid Holidays One Paid Floating Holiday to Use as You Wish13 Sick Leave Days Accrued Annually Starting Day OnePaid Sabbaticals Every Five (5) YearsTwo Week Sabbatical After Five Years of Continuous ServiceThree Week Sabbatical After Ten Years of Continuous ServiceFour Week Sabbatical After Fifteen Years of Continuous ServiceFour Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service Comprehensive Wellness ProgramQuarterly Wellness Challenges Vision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiRetirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision Plans Tuition Reimbursement ProgramAlternative Work SchedulesTelehealth Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service Leave VanPool OptionsShort-Term Disability – Employer PaidBasic Life Insurance - Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employee.Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply, watch this video to learn helpful tips to completing an application at Pinal County: Application TipsRead more about the position and see if it is a good match for you: JOB SUMMARYSupervise the staff and activities of the Document Processing Center, coordinate with departments to inventory records and assess record needs, and schedule and coordinate Document Processing Technicians to provide efficient and accurate document scanning services for County Departments under basic supervision.
EXAMPLE OF DUTIES
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description. TYPICAL CLASSIFICATION ESSENTIAL DUTIES: Supervise the staff and activities of the Document Processing Center and review and prioritize department requests for records management services.Work with departments on evaluating and updating document retention schedules, process records for destruction, disposition, and transfer, and assist in updating policies to assure compliance with state records guidelines.Maintain work logs and create reports on production statistics.Work with the Arizona Library of Archives to assure County compliance with records imaging and retention policies.Supervise and schedule the activities of assigned staff, train and coach staff, monitor work, develop staff skills, evaluate performance, assign and review projects, and audit work product.Provide guidance and technical expertise to staff on document formats, hardware, and software issues.Plan projects and report status, coordinate with customers for project analysis and planning, evaluate overall department projects, and adjust workload as needed.Verify quality of scanned documents and review accuracy of keywords, quality of scanned image, and indexing.Order supplies and maintain specialized scanning equipment.Perform work of Document Processing Technician as needed to meet workload demands.Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.Perform other related duties as required.
SUPPLEMENTAL INFORMATION
Knowledge, Skills and Abilities: Knowledge of principles and practices of project management, record keeping, and file maintenance.Knowledge of Arizona Library of Archives rules and policies for records imaging and retention.Knowledge of customer service standards and protocols.Skill in operating computer systems and basic software applications.Ability to provide effective customer service and deal tactfully and courteously with the public.PHYSICAL DEMANDS: The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, stoop, and demonstrate mental and visual acuity.WORK ENVIRONMENT: Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.NOTICE TO APPLICANTS: We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.This is an internal promotion opportunity for current employees of the Development Services Department only. You must be a current employee to be considered for this position.The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.*Pinal County does not participate in STEM Optional Practical Training (STEM OPT)*
