What are the responsibilities and job description for the Judicial Office Supervisor (Departmental Promotion Only) position at Pinal County?
JOB
Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it provide an immense sense purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans, paid sabbaticals every five years and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement! Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well! An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service 20 Vacation Days Accrued AnnuallyTen Paid Holidays One Paid Floating Holiday to Use as You Wish13 Sick Leave Days Accrued Annually Starting Day OnePaid Sabbaticals Every Five (5) YearsTwo Week Sabbatical After Five Years of Continuous ServiceThree Week Sabbatical After Ten Years of Continuous ServiceFour Week Sabbatical After Fifteen Years of Continuous ServiceFour Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service Comprehensive Wellness ProgramQuarterly Wellness Challenges Vision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiRetirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision Plans Tuition Reimbursement ProgramAlternative Work SchedulesTelehealth Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service Leave VanPool OptionsShort-Term Disability – Employer PaidBasic Life Insurance - Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employeeJOB SUMMARYPerform routine work of moderate difficulty supervising clerical and support personnel involved in case processing, record keeping, and departmental operations for the Justice Court.
EXAMPLE OF DUTIES
TYPICAL CLASSIFICATION ESSENTIAL DUTIES: Manage the non-judicial activities of the Justice Court. Assist the Judge with planning, directing, managing, and overseeing the activities and operations of the Justice Court. Direct the activities of court employees, coordinate assigned activities with other departments and outside agencies, and coordinate multiple activities and resources including staff, supplies, equipment, funds, and contract resources. Provide highly responsible and complex administrative support to the Judge. Evaluate and prioritize work and responsibilities of court staff. Prepare and submit all required financial reports for the court, prepare and submit applications for funds, and submit required reports regarding use of approved funds. Reconcile bond and restitution accounts, monitor budget, and assist with budget preparation. Order supplies, equipment and furniture as needed and audit bills and ensure compliance with Minimum Accounting Standards. Analyze statistical and monetary reports monthly and provide operational statistics, reports, and recommendations to management. Manage case flow ensuring that cases are in compliance with court rules, court orders, and statutory reporting requirements within designated timelines. Monitor case files for accuracy and completeness, correct errors and assist clerks with corrections, instruct clerks on eliminating errors, and review case management policies and procedures to ensure operational efficiency of the court. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Develop ideas to improve efficiency and forecast the future of the court, review and analyze legislative changes to determine impact on the court, and stay current on all programs affecting operation of the court. Serve as primary contact for outside agencies. Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. Perform other related duties as required.
SUPPLEMENTAL INFORMATION
Knowledge, Skills and Abilities: Skill in applying judgment in application of established policies, goals, and objectives, and in application of concepts, plans, and strategies which may deviate from traditional methods and practices.Ability to provide excellent customer service.PHYSICAL DEMANDS: The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, grasp, reach, perform repetitive motion, lift, pull, hear, speak, walk, and demonstrate mental and visual acuity.WORK ENVIRONMENT: Work is performed in a dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs. NOTICE TO APPLICANTS: We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.This is an internal promotion opportunity for current employees of the Justice Court - Copper Corridor Department only. You must be a current employee to be considered for this position.The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it provide an immense sense purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans, paid sabbaticals every five years and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement! Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well! An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service 20 Vacation Days Accrued AnnuallyTen Paid Holidays One Paid Floating Holiday to Use as You Wish13 Sick Leave Days Accrued Annually Starting Day OnePaid Sabbaticals Every Five (5) YearsTwo Week Sabbatical After Five Years of Continuous ServiceThree Week Sabbatical After Ten Years of Continuous ServiceFour Week Sabbatical After Fifteen Years of Continuous ServiceFour Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service Comprehensive Wellness ProgramQuarterly Wellness Challenges Vision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiRetirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision Plans Tuition Reimbursement ProgramAlternative Work SchedulesTelehealth Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service Leave VanPool OptionsShort-Term Disability – Employer PaidBasic Life Insurance - Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employeeJOB SUMMARYPerform routine work of moderate difficulty supervising clerical and support personnel involved in case processing, record keeping, and departmental operations for the Justice Court.
EXAMPLE OF DUTIES
TYPICAL CLASSIFICATION ESSENTIAL DUTIES: Manage the non-judicial activities of the Justice Court. Assist the Judge with planning, directing, managing, and overseeing the activities and operations of the Justice Court. Direct the activities of court employees, coordinate assigned activities with other departments and outside agencies, and coordinate multiple activities and resources including staff, supplies, equipment, funds, and contract resources. Provide highly responsible and complex administrative support to the Judge. Evaluate and prioritize work and responsibilities of court staff. Prepare and submit all required financial reports for the court, prepare and submit applications for funds, and submit required reports regarding use of approved funds. Reconcile bond and restitution accounts, monitor budget, and assist with budget preparation. Order supplies, equipment and furniture as needed and audit bills and ensure compliance with Minimum Accounting Standards. Analyze statistical and monetary reports monthly and provide operational statistics, reports, and recommendations to management. Manage case flow ensuring that cases are in compliance with court rules, court orders, and statutory reporting requirements within designated timelines. Monitor case files for accuracy and completeness, correct errors and assist clerks with corrections, instruct clerks on eliminating errors, and review case management policies and procedures to ensure operational efficiency of the court. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Develop ideas to improve efficiency and forecast the future of the court, review and analyze legislative changes to determine impact on the court, and stay current on all programs affecting operation of the court. Serve as primary contact for outside agencies. Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. Perform other related duties as required.
SUPPLEMENTAL INFORMATION
Knowledge, Skills and Abilities: Skill in applying judgment in application of established policies, goals, and objectives, and in application of concepts, plans, and strategies which may deviate from traditional methods and practices.Ability to provide excellent customer service.PHYSICAL DEMANDS: The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, grasp, reach, perform repetitive motion, lift, pull, hear, speak, walk, and demonstrate mental and visual acuity.WORK ENVIRONMENT: Work is performed in a dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs. NOTICE TO APPLICANTS: We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.This is an internal promotion opportunity for current employees of the Justice Court - Copper Corridor Department only. You must be a current employee to be considered for this position.The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
