Sheriff Secretary

Position: Sheriff Secretary

Location: Hinckley, MN

Union: Non-Union

FLSA status: Non-Exempt, Full-Time 

General Definition of Work

Performs intermediate skilled administrative support work that works directly with the public, law enforcement agencies, and court systems. Work involves the performance of varied clerical duties and the operation of office equipment to maintain accurate records. Proficient data entry, skilled public relations to communicate effectively in person and on phone, and ability to work with considerable independence are essential. Work is of a confidential nature. 

Essential Functions

• Manages custody reports; distributes daily, reviews paperwork for completeness, compiles information and reviews statutes to determine criminal penalty and jurisdiction, forwards information as appropriate; processes search warrant paperwork; transcribes offense reports and other documents as required; transcribes and prepares confidential internal investigation files and forwards as appropriate; assists in scanning of criminal complaints and denials.
• Serves as main switchboard operator for the Sheriff's office and jail during normal business hours; answers, and routes as necessary, incoming, non-emergency calls; assists the public with gun permit to carry/permit to purchase information, collects and submits fees; assists with predatory offender information.
• Interprets organizational policies, rules and regulations in response to inquiries and records requests from others; answers letters and general correspondence; processes confidential matters; assists with Lost and Found.
• Assists the civil process division by answering civil process questions by phone and in person; prepares and enters data; composes billing; bills requesting parties.
• As Certified Criminal Justice Information System Terminal Operator, performs criminal background checks through the BCA and NCIC.
• Assists with mortgage foreclosure sales and notarizes documents.
• Assists at various events within Pine County as needed.
• Reviews Sheriff's Blotter, removes confidential information from blotter; emails to local media for publication.

Knowledge, Skills and Abilities

Thorough knowledge of County and departmental policies, practices and procedures; thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; general knowledge of business English, spelling  and arithmetic; ability to operate personal computer and appropriate software packages; ability to type accurately and at  a reasonable rate of speed; ability to follow oral and written instructions; ability to communicate ideas effectively orally  and in writing; skill in the operation of standard office equipment; ability to establish and maintain effective working relationships with associates, inmates and the public.