What are the responsibilities and job description for the Executive Assistant/Office Manager position at Pine Habilitation and Supported Employment, Inc....?
~$1000 Sign-On Bonus: $200 paid at 30 days, 60 days, 90 days, 6 months, and 1-year~
Be part of a growing team . . . .
PHASE-Industries is the place to Live, Work & Thrive --- for staff and the people we support!
We are hiring at PHASE-Industries for an Executive Assistant/Office Manager for our Pine City location. We are looking for someone who:
· Supports senior leadership with duties as requested, which may include finance, human resources, programming, etc.
· Assists members of the public and employees by answering questions and fulfilling business needs by email, fax, telephone, and in person.
· Meet and greet guests with courtesy and direct them to appropriate personnel.
· Consistently follow instructions using sound reasoning and judgement.
· Operates various office machines such as computers, printers, copiers, calculators, fax machines, multi-line telephones.
· Ensures proper care and preventative maintenance in the use of equipment and supplies at the primary location and sometimes assists with satellite locations.
· Enters data in various computer programs for inventory control, updating accounts, maintaining records, generating invoices and reports.
· Assists in daily operations of the office including ordering supplies, organizing and maintaining computer data and hard copy files.
· Serves as liaison to 3rd party vendors, such as, IT, security, vending, etc.
· Assists with the preparation of bank deposits and performing bank runs as required.
· Serves as the custodian for petty cash.
· Become knowledgeable of corporate security systems.
· As requested, makes deliveries of supplies and corporate mail between sites.
· Promotes workplace safety by ensuring rules are followed.
· Receives mail and distributes it to the proper person/branch.
Requirements:
-Belief that every human being has gifts & potential waiting to be unlocked & discovered that the world, and humanity, flourishes only when each person’s gifts are revealed, cultivated & celebrated.
-Belief that everything PHASE-Industries does should be designed to help individuals unlock, discover & develop their potential to fully participate in their communities and the broader world around them, including freely & equitable accessing competitive integrated employment.
-Must possess a current and valid MN Driver's License
-Pass an MVR check, demonstrating a driving record of safe, legal driving habits
-Must have a high school diploma or GED
-Must have 3 years of Administrative Assistant experience
-Ability to pass a MN DHS Background Study
-Some education in bookkeeping an or combination of demonstrated experience working with bookkeeping software, understanding accounts payable and accrual method of accounting.
-Proficient in Microsoft Word, Excel, and Outlook, PowerPoint, and Adobe Acrobat
-Demonstrates understanding of office supply and asset inventory management & control
-Demonstrates professionalism, confidentiality, a welcoming presence, and the desire to serve those with special needs
Employee benefits:
-Competitive compensation
-40 hours a week
-Paid Holidays
-Paid Time Off (PTO)
-Medical Benefits
-Career training and development
-Paid training
-Employee Assistance Program
-401k after 1 year
We want YOU to join our team at PHASE-Industries!!
Job Type: Full-time
Pay: $17.50 - $20.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
Schedule:
- Day shift
Work Location: In person
Salary : $18 - $21
