Contracts Manager

Do you possess expertise working with contracts involving trade shows, special events, and sponsorships related to the fast-paced tourism industry? Well, Visit St. Pete-Clearwater has the ideal career opportunity for you!!

Pinellas County’s Convention and Visitors Bureau (CVB) also known as Visit St. Pete-Clearwater is seeking an experienced contract coordinator to assist with coordination and administration of specifications and contract projects. The person in this position plans, coordinates and monitors all phases of contract bidding and specification management; maintains the CVB’s existing contracts, and coordinates the development, evaluation, award and administration of new contracts. This position oversees and coordinates the CVB’s contract review with other County departments; provides professional contract support and status updates; assists with research and compilation of data for tourism industry studies; assists with the CVB’s budget process; and coordinates trade show and special event insurance in consultation with Risk Management. This position reports directly to the CVB’s Finance and Administration Division Director.

This Contract Administrative Coordinator (Contracts Manager) position is located at: Location: 8200 Bryan Dairy Rd., Suite 200, Largo 33777. Work Schedule: Monday – Friday; 8:30 a.m. – 5:00 p.m.

What Will You Do?

• Coordinates the preparation and review of specifications for contracts.
• Plans, monitors, and facilitates the progress of CVB projects through contract review, bid process, and all phases of contract completion, including the development of specifications, evaluations, and administration of contracts.
• Provides follow-up and detail work to ensure an orderly and effective program implementation, including the development of forms, procedures and training.
• Composes staff reports, prepares the file for contract review and attaches all documents for a complete file.
• Prepares specifications, scopes of work and contract amendments.
• Develops, monitors, and implements contracts and their language through independent and coordinated review with other County departments.
• Monitors and facilitates the progress of projects through contract review, bid process, and all phases of contract completion.
• Coordinates completion of assigned tasks with other departments, outside contractors and consultants.
• Recognizes issues and recommends solutions or courses of action related to contract administration or department operations.
• Assists with development of CVB operating and project budgets including compilation of documents for Tourist Development Council budget workshop.
• Submits Purchasing Requests, responds to Purchasing inquiries and coordinates payment of invoices with Accounting Division.
• Assists with personnel systems and activities for the CVB.
• Represents the CVB in matters related to contract compliance.
• Contributes to tourism industry studies and assists with CVB’s accreditation as a Destination Marketing Organization (DMO).
• Obtains insurance required for trade shows and special events; resolves insurance deficiencies with vendors.
• May participate in the negotiation of contracts.
• Performs related work as assigned or required.
  
  

What Do You Need?

Experience: Major procurement and contract administration.

Degree: Business, public administration, or related field.

• Six (6) years of responsible experience in major procurement and contract administration; or
• An Associate degree and two 4 years of experience as described above; or
• A Bachelor’s degree and 2 years of experience as described above; or
• A Master’s degree and experience as described above;
• An equivalent combination of education, training, and/or experience.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
  
  

Highly Desirable

• Experience using an online contract review system.
• Experience drafting contracts, amendments, and reports.
• Experience using Adobe Acrobat to insert comments and text.
  
  

Why choose Pinellas County?

Benefits

When you join Pinellas County, you’re not just taking on a job—you’re investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
• To learn more, see What We Offer
  
  

Want to learn more?

Review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

https://pinellas.gov/class-specification/contract-administration-coordinator/