What are the responsibilities and job description for the Litigation Paralegal position at Pines Federal?
The Senior Litigation Paralegal at Pines Federal plays a pivotal role in our litigation department, acting as the operational and organizational backbone to our Director of Litigation, the attorneys. This is not just a support role — it’s a proactive mission critical position within the legal team.
You’ll be responsible for driving deadlines, managing litigation workflows, and maintaining constant communication with clients to ensure they feel informed and cared for every step of the way. Your ability to stay ahead of the attorneys’ needs, manage complex caseloads, and keep the train on track will directly impact the firm’s success.
Success in this role looks like:
- The attorneys always know what’s next — and never miss a deadline
- Clients feeling supported, informed, and confident throughout their case
- Our litigation systems are running like clockwork — without you being reminded
This role is mission-critical to the firm’s litigation excellence, client satisfaction, and ability to scale. You’ll collaborate across departments, help refine our internal systems, and become a cornerstone of our growing legal operations team.
Responsibilities
- Drafting, filing, and managing litigation documents and correspondence (EEOC, MSPB, FLRA, federal court)
- Tracking deadlines, hearing dates, discovery, and litigation timelines
- Proactively following up with the attorneys, clients, opposing counsel, and witnesses
- Managing case files in Clio and ensuring all documentation is current
- Communicating with clients frequently and warmly (we pride ourselves on responsiveness and care)
- Preparing exhibits, disclosures, and pre-hearing filings
- Assisting with strategy meetings and making sure the attorneys have what they need before they need it
Qualifications
- You have 4 years of experience as a paralegal in employment law, federal litigation, or plaintiff-side practice.
- You have the confidence to talk to the busy attorneys and let them know about important deadlines and client needs.
- You love being the steady hand behind a great attorney
- You’re a systems-thinker and a self-starter
- You’re highly organized and obsessed with deadlines
- You know how to keep things moving without being asked
- You’re comfortable with legal tech (especially Clio, Adobe, DocuSign, Google, and Microsoft 365)
- You’re warm, responsive, and comfortable managing client expectations
