Business Operations Coordinator - Corporate & Private Office

About Us

Pinfra US, LLC is the United States subsidiary of a publicly traded Mexican infrastructure development and operations company. Our Solana Beach office oversees the company's U.S. investments and operations, with a primary focus on real estate and infrastructure development. As a strategic hub for our parent company's North American activities, we manage both corporate investments and provide comprehensive support for our executive leadership team.

The Opportunity

We're seeking an exceptional individual who sees beyond traditional business support roles. This position is for someone who thrives on variety, embraces responsibility, and wants to grow alongside a successful organization. If you're excited by the prospect of managing everything from business operations to private aviation logistics, this role offers unparalleled exposure and growth potential.

What Makes This Role Unique

• Direct involvement in U.S. real estate and infrastructure investments
• Experience in managing private aviation operations
• Opportunity to handle both corporate and family office matters
• Beautiful Solana Beach location
• Dynamic, non-traditional office environment where no two days are the same

Who You Are

• A natural problem-solver who thinks three steps ahead
• Someone who values long-term professional opportunities
• A detail-oriented professional who can switch between high-level projects and crucial day-to-day tasks
• A diplomatic communicator who maintains discretion and professionalism
• A self-starter who takes initiative while knowing when to seek guidance

Core ResponsibilitiesBusiness Operations

• Manage office operations and coordinate with various stakeholders
• Handle document management and maintain organized filing systems
• Process invoices, manage accounts, and coordinate with accounting
• Assist with real estate and infrastructure investment documentation
• Coordinate with international teams and stakeholders

Executive Support

• Provide high-level support to C-level executives
• Manage calendars and travel arrangements
• Coordinate private aviation logistics and track expenses
• Handle sensitive family office matters with discretion
• Act as a key liaison between executives and various stakeholders

Administrative Excellence

• Maintain impeccable records and organizational systems
• Coordinate meetings and prepare comprehensive documentation
• Manage vendor relationships and office resources
• Handle correspondence and conversations professionally
• Assist with special projects as needed

Required Skills & Experience

• Exceptional organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Excel) and Google Workspace
• Basic experience with Quickbooks
• Strong written and verbal communication skills
• Previous experience in executive support or office management preferred
• Bilingual in English and Spanish (written and verbal) preferred, not required
• Knowledge of aviation operations and/or family office management is a plus

The Ideal Candidate Will Have

• A track record of working well on your own
• Experience in fast-paced, multifaceted environments
• Strong attention to detail and process improvement mindset
• Ability to maintain confidentiality and exercise good judgment
• Flexibility to adapt to changing priorities and schedules

What We Offer

• Competitive compensation package
• Professional growth opportunities
• Dynamic, international work environment
• Beautiful coastal office location
• Opportunity to work with high-level executives and meaningful projects

How to Apply

If you're excited about this opportunity and believe you have what it takes to excel in a multifaceted role, please apply and include your resume and cover letter. In your cover letter, please share why you're interested in the position and what makes you uniquely qualified for this position.

*Pinfra US, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.