What are the responsibilities and job description for the Executive Assistant position at Pinnacle Development Group, Inc.?
Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and providing high-level administrative support.
Duties
- Manage executive schedules, including arranging meetings, appointments, and travel itineraries.
- Coordinate and plan events, ensuring all logistics are handled effectively.
- Prepare and edit correspondence, reports, and presentations with a high level of accuracy.
- Utilize DocuSign for document management and electronic signatures.
- Maintain organized filing systems for easy retrieval of documents.
- Provide front desk support as needed, including greeting visitors and handling phone inquiries with professionalism and courtesy.
- Assist in project coordination by tracking progress and deadlines to ensure timely completion of tasks.
- Proofread documents for grammar, punctuation, and formatting errors to uphold company standards.
- Collaborate with team members on various clerical tasks to enhance office efficiency.
- Assist in drafting internal and external correspondence.
- Assist in drafting, reviewing, and obtaining signatures on contractual documents.
- Researching information, organizations as needed.
- Assist in marketing efforts.
Requirements
- Proven experience as an Executive Assistant or in other administrative roles.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
- Excellent phone etiquette and interpersonal skills for effective communication with clients and colleagues.
- Experience in event planning or project coordination is a plus.
- Attention to detail with strong proofreading skills to ensure quality documentation.
- Ability to work independently as well as part of a team in a fast-paced environment.
If you are an enthusiastic professional looking to contribute your skills in a dynamic setting, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Schedule:
- Monday to Friday
Education:
- Master's (Required)
Experience:
- Executive administrative support: 2 years (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Morris Plains, NJ 07950 (Required)
Ability to Relocate:
- Morris Plains, NJ 07950: Relocate before starting work (Required)
Work Location: In person
Salary : $60,000 - $70,000