Sales & Event Coordinator

Summary

This position will coordinate event needs and client events. The Events Coordinator will coordinate communication with other departments as requested by the Director of Sales and/or Sales Manager(s). At the Current Hotel, we focus on providing curated service and meaningful experiences. Responsibilities include working with front office, AV and FnB teams to ensure a high level of customer satisfaction.

The successful coordinator will create, manage contracts and quotes and lead the efforts for social and corporate functions.

Primary Job Responsibilities:

• Supporting Director of Sales by Performing administrative duties
• Answering phones and ensuring all inquiries are dealt with accurately, timely and in a professional manner
• Maintaining organization of office files and entries into CI/TY and Opera systems on a daily basis.
• Preparing Banquet Event Orders for weekly meeting and clients’ distribution.
• Event billing and revenue posting.
• Effectively and efficiently following up on proposals, contracts, appointments, and all assigned tasks.
• Coordinating client needs and client events.
• Maximizing food, beverage and auxiliary revenues by selling menus, themes and experiences/activities
• Room set up and servicing meeting needs if needed.
• Conducting site inspections.
• Assisting in selling of meeting rooms and additional services to companies or groups as needed.
• Maintaining and strengthening partnerships with local business.
• Participating in banquet menu reviews and changes.
• Distributing memos, BEO’s contracts and relative information to all department.
• Participating in weekly sales meeting.
• Providing follow-up communication with all client contacts after conclusion of event for feedback and future bookings

Essential Functions:

• Proficient in Microsoft Word, Excel, Power Point, and Publisher

• Create and prepare contracts using standard contract format for meeting space, groups and catering events

• Provide site tours as requested – available during all scheduled hours

• Each associate is expected to complete, within their ability, all reasonable requests by management.  

Qualifications

• A true desire to satisfy the needs of others in a fast-paced environment.
• Team player.
• Refined verbal and written communication skills.
• Proficient knowledge of computer applications.
• Strong analytical, organizational and interpersonal skills.
• Minimum of 1-year sales/administrative or coordinator experience required, preferably in a hotel capacity.
• Previous experience in a hotel or restaurant customer service role preferred.
• Strong organization and computer skills required.
• Must be able to work independently and simultaneously manage multiple tasks.
• Must be outgoing and a proven self-starter.
• Weekends and holidays may be required as business needs warrant.
• Ability to effectively communicate (speak, read, write) with clients and co-workers and leadership.
• High attention to detail, speed and accuracy, follow-through, courtesy, cooperation with minimal supervision