What are the responsibilities and job description for the Part Time Office Admin | Morgan Hill | Temporary position at PINNACLE?
We are doing some incredible things here at Pinnacle. We’re all about challenging convention and doing the hard work it takes to create mind-blowing digital and physical experiences, events, exhibits and environments for some of the world’s top brands. Our Rules of Engagement—being gracious, invested and creative—reward imagination and encourage disruptive thinking in the pursuit of flawless execution for our clients.
We are based in Portland, Oregon with facilities in both Northern and Southern California, Chicago, Illinois, Raleigh, North Carolina and Hartford, Connecticut. We are recruiting for a temporary part-time Office Admin in our Morgan Hill, California facility.
The Office Admin position offers flexible hours, but we’re generally looking for someone to work Monday through Friday from 9:00 AM to 2:00 PM. This role is needed immediately and will run through the end of June, with the possibility of becoming a permanent position. It is an in-office role—nothing remote about it!
This role provides administrative support to the entire office and can be a great steppingstone at Pinnacle. You could grow into an Account Manager role or take the Operations/Project Coordinator track—either way, you'll gain valuable experience event by event. Since this is a position in training, being open to feedback and learning from mistakes is key. Resourcefulness is one of the most important skills you'll need, followed closely by a sense of urgency—you’ll need to know which fire to put out first! When ordering important items, it’s not just about placing the order and waiting. You may need to follow up, check on things, and problem-solve along the way. People are counting on you!
Some nuts and bolts about the job:
- Purchase common items used in the facility—both office and shop supplies
- Purchase select project related materials
- Enter and manage important inventory data across various systems
- Serve as the main point of contact for external vendors (mail, deliveries, security, supplies, first aid, shredding, recycling, garbage, FedEx—you name it!)
- Proactively correspond with vendors, problem-solve, and become the go-to expert on all things facility related
- Assist the Shop Foreman and our shop staff with timecards and high-level insurance stuff
- Provide support to our Portland based HR and IT teams as needed
- Book travel as needed
- Order lunches and plan office events
- Handle general office admin tasks—answering phones, making coffee, keeping the facility on brand (no clutter, no handmade notes—clean and professional at all times!)
- Coordinate and assist with project meetings—take notes, distribute them, and follow up on action items
- Once you’ve mastered these tasks, you’ll have the opportunity to take on account-related responsibilities. They better you do, the busier you’ll get—and the more likely this will turn into a long-term role!
We are an energetic and creative bunch and have high expectations for all of our employees. In addition to being fun to work with, we would like to hire someone with the following experience, skills, and attributes:
- One to three years of current office experience
- Experience with purchasing and an understanding of the PO process
- Experience working in an ERP system is a plus
- Familiarity with building materials (woods, laminates, etc.) is helpful—but if not, a willingness to learn quickly is essential
- Ability to organize and disseminate details—you hear what needs to be done and you execute, ask questions when needed, and are naturally resourceful
- Ability to handle multiple projects with short turnaround times
- Quick learner—able to grasp the system and anticipate next steps in the project cycle
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and familiarity with Adobe Creative Suite
- Strong communication skills—verbal, written, and listening—plus a great team player
- College degree preferred
Our culture is important to us, and we are looking to hire interesting, enthusiastic people who enjoy working hard and helping our clients build their brands. We believe we can build a more creative, nimble and devoted workforce to provide better service to our clients if we focus on both diversity and inclusion. Pinnacle is at its best when everyone is respected, included, and heard. We believe in creating a work environment where everyone can show up as themselves and feel empowered to do their best work every day. We are a team-based company with each employee operating at the individual contributor level meaning we all have to be the experts at what we bring to the table. It’s energizing and challenging and rewarding! We offer a well-rounded benefits package that includes PTO, medical, dental, vision, 401(k), life insurance and long-term disability.
To apply for this position, please supply a resume by visiting www.pinnacle.hiringthing.com. We look forward to hearing from you! www.pinnacle-exp.com
Salary : $20 - $30
