Billing Clerk - PHCM

Job Description

Job Description

Position Summary :

As a billing clerk, you must be accurate and reliable in handling accounts and documents. Being good at math and a high degree of organizational ability are essential due to the great amount of financial information. Since you will be using technology to expedite your work, a degree of computer knowledge is required. The goal is to contribute to the accurate preparation of bills receivable and safeguard the company’s income.

Core Responsibilities :

Send invoices and account updates to clients

Keep an accurate record of client accounts and outstanding balances

Receive, sort, and track incoming payments

Validate debit accounts to ensure the credibility of payments

Issue receipts for received payments

Address and solve client questions and issues

Securely handle client data and payment information

Provide regular, accurate reports of billing data

Manage account balances to discover outstanding debts or other inconsistencies

Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)

Check the data input in the accounting system to ensure accuracy of final bill

Issue invoices and bills and send them to customers through various channels (mail, e-mail etc.)

Issue customer account statements periodically or whenever necessary

Receive payments through various methods (cash, online payments etc.) and check for credibility

Send reminders for payments and contact customers when assigned

Update accounting records with new payments, balances, customer information etc.

Answer questions and handle complaints from customers regarding bills

Report on activity to upper management

Minimum Qualifications :

Proven experience as billing clerk or general accounting experience

Adherence to laws and confidentiality guidelines

Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. Quickbooks) will be appreciated

Excellent math ability

Good organizational skills

Excellent communication skills

High school diploma; further education will be a plus