What are the responsibilities and job description for the Administrative Assistant I (Swing shift) position at Pioneer Human Services?
If you are looking for employment with a purpose where you can help improve the daily lives of the members of your community, then consider a career with Pioneer Human Services!
We are currently looking for a Administrative Assistant I (swing shift) with a passion for human services. This is an exciting opportunity to be involved with an organization focused on a transformative path towards social change, creating pathways for rehabilitation, reintegration, and redemption.
Who we are – Our Mission
We empower justice-involved individuals to overcome adversity and reach their full potential.
For over 60 years, we have proudly served our clients and customers with quality, professionalism and compassion. We are a nationally recognized social enterprise with multiple business units and diverse facilities across Washington state, dedicated to delivering value to our communities and providing a chance for change.
What you'll do
The Administrative Assistant supports the assigned group with administration duties, they will assist with contract and insureance billing, fee collections, client schduedling and database management. As the Administrative you will ensure provison of quality and cost effective servies.
The Administrative Assistant supports the assigned group with administration duties, they will assist with contract and insureance billing, fee collections, client schduedling and database management. As the Administrative you will ensure provison of quality and cost effective servies.
Primary/essential durites and responsibilities are but not limted to:
- Preparing monthly invoices and reports as requested for all contract providers
- Creating and distributing, prior to designated deadlines, all contractual deliverables
- Collecting required data for all quarterly deliverables
- Assisting with insurance and private pay billing
- Database entry and management including running reports
- Developing and maintaining internal tracking systems and reports for QA purposes
- Preparing professionally written documentation and correspondence
- Copying and maintaining forms/documents/new client files
- Filing of agency correspondence and assisting with maintenance of clinical records
- Performing general offices tasks including; answering phones, ordering office supplies, distributing mail, light cleaning, and maintaining and operating copier, fax machine, phone/voice mail systems, and document shredder
- Assists Director in gathering and analyzing data related to Quality Assurance activities to maintain quality of care consistent with or exceeding Washington State standards
- Analyzes data from multiple data sources as directed
- Prepares and assists in the preparation of data reporting as directed
- Providing excellent customer service to staff, clients and community partners.
- Scheduling client appointments
- Making appointment reminder calls as needed
- Engages in clear, consistent, and professional communication with clients, program staff, service providers and community members
- Will perform/observe UA screens periodically
What you'll bring
- High School Diploma or GED
- At least one year of clerical/office experience
- Proficient with Microsoft Excel in addition to other Microsoft Office Suite applications
- Excellent oral and written communication skills
- Employees who operate their own or PHS vehicles on PHS business, must have a safe driving record as defined by PHS
- Employees who operate their own vehicle(s) on PHS business must carry auto liability insurance that complies with the requirements of PHS
Preferably you'll bring
- AA degree in office administration, business, or healthcare field
- Previous experience dealing with medical claims to insurance carriers
- Previous experience working in healthcare office or similar setting preferred
What we offer
Our employees are important. That’s why at Pioneer Human Services we’re committed to competitive industry compensation and a comprehensive employee benefits program that helps our employees stay healthy, feel secure and maintain balance. Employees working a minimum of 30 hours per week on a regular basis are eligible to participate the first of the month following 30 days of full-time employment in:
- Medical
- Flexible spending
- Dental
- Vision coverage
After 60 days of full-time employment coverage for
- Life,
- AD&D, and disability
Other benefits include:
- Dependent Daycare flexible spending.
- Tuition assistance program: Pioneer pays 100% of a bachelor's degree tuition and 50% for graduate programs. Available for full-time status employees after 3 months of employment.
- Retirement plan: Pioneer contributes 3.5% of an employee's annual compensation into retirement plans. An additional 3.5% match is offered to those who contribute 6% on their own.
- Employee recognition programs: gift cards, additional time off, weekend getaways and more.
- Public transportation discount.
- Employee assistance program (EAP).
EEO
Pioneer human services is an equal opportunity employer of minorities/women/individuals with disabilities/protected veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status. EEO is the law poster EEO is the law poster supplement
Pioneer Human Services is a Drug-Free Company
Pioneer Human Services is a drug free company. Pioneer’s existing drug-free workplace policy prohibits the use of marijuana, including medical marijuana, and complies with Washington law. As such, this position is subject to drug testing during employment, to include testing for marijuana
