What are the responsibilities and job description for the Sales Marketing Administrative Assistant position at Pipeline Marketing Group?
Job Overview:
We are seeking a highly organized and detail-oriented Sales & Marketing Assistant to support our outbound marketing firm in a fast-paced sales and marketing environment.
Your Future Mission:
To ensure our marketing systems run smoothly at all times, enabling the business owner to focus on growth.
Key Responsibilities:
- Marketing Campaign Management: Load leads into email senders and ensure SDRs have up-to-date data.
- Lead Distribution: Transfer phone and email leads same day to clients.
- Client & Partner Communication: Maintain professional communication with clients, vendors, and business partners.
- Document & Data Management: Keep records organized, maintain CRM accuracy, and file documents efficiently.
- Monitor & Report on Marketing Campaigns: Track performance, identify potential issues, and provide insights to improve results.
- General Administrative Support: Assist with scheduling, inbox management, and day-to-day operational tasks.
Who You Are (Key Traits & Competencies):
- Highly Organized: Keeps tasks, calendars, and information structured and accessible.
- Proactive & Self-Starter: Takes initiative without needing constant oversight.
- Strong Communicator: Writes and speaks professionally, ensuring clarity and efficiency.
- Tech-Savvy: Comfortable using email marketing tools, CRM software, Google Suite, and spreadsheets.
- Detail-Oriented: Notices small details and ensures accuracy in tasks.
- Trustworthy & Confidential: Handles sensitive information with discretion and professionalism.
- Problem-Solver: Thinks critically and offers solutions rather than just identifying problems.
Preferred Experience:
- Experience in a sales, marketing, or lead generation environment.
- Familiarity with cold email tools, CRMs, or outbound sales workflows.
- Knowledge of basic data management and reporting.
