What are the responsibilities and job description for the Sales Marketing Administrative Assistant position at Pipeline Marketing Group?
Job Overview:We are actively looking for a highly organized, detail-oriented, and hardworking Sales & Marketing Assistant to support our outbound marketing firm.This role is ideal for someone who enjoys working in a fast-paced sales and marketing environment, thrives on keeping operations running smoothly, and has a growth mindset. Over time, this position can evolve into an Office Manager or Marketing Coordinator role for the right candidate.If you have a knack for organization and an interest in sales and marketing operations, this could be the perfect role for you!.. seriously, please don't apply if you're an unorganized person - we have enough of those.Also, you must not hate Excel and spreadsheets! 20-40% of this role is dealing with data... in spreadsheets.Your Future Mission:To make sure that our marketing systems are running properly at all times and do the business owner's busy work therefore enabling him to make the company more money.Common Answers to Questions:* Not a remote position. We're transitioning from SD city to North County and currently looking for an office in Carlsbad, Oceanside, or Encinitas * Not a full-time position but we could get there quick for the right person * No benefits until full-time but we do really great bonuses that are tied to company performanceKey Responsibilities:? Marketing Campaign Management – Ensure all marketing campaigns are on track by loading leads into email senders and ensuring SDRs have up-to-date data. ? Lead Distribution – Transfer all phone and email leads same day to clients. ? Client & Partner Communication – Maintain professional and prompt communication with clients, vendors, and business partners. ? Document & Data Management – Keep records organized, maintain CRM accuracy, and file documents efficiently. ? Monitor & Report on Marketing Campaigns – Track performance, identify potential issues, and provide insights to improve results. ? General Administrative Support – Assist with scheduling, inbox management, and day-to-day operational tasks.Who You Are (Key Traits & Competencies): ? Highly Organized – Keeps tasks, calendars, and information structured and accessible. ? Proactive & Self-Starter – Takes initiative without needing constant oversight. ? Strong Communicator – Writes and speaks professionally, ensuring clarity and efficiency. ? Tech-Savvy – Comfortable using email marketing tools, CRM software, Google Suite, and spreadsheets. ? Detail-Oriented – Notices small details and ensures accuracy in tasks. ? Trustworthy & Confidential – Handles sensitive information with discretion and professionalism. ? Problem-Solver – Thinks critically and offers solutions rather than just identifying problems.Preferred Experience (Not Required but a Plus):Experience in a sales, marketing, or lead generation environment Familiarity with cold email tools, CRMs, or outbound sales workflows Knowledge of basic data management and reportingWhy Join Us? ? Growth Opportunity – Potential to transition into a full-time Office Manager or Marketing Coordinator role. ? Hands-On Sales & Marketing Experience – Gain valuable experience in lead generation, sales automation, and outbound marketing. ? Fast-Paced & Collaborative Work Environment – Work closely with a business owner and a results-driven team. ? Flexible Work Schedule – 20-30 hours per week with room for growth.How to Apply: If this sounds like the perfect opportunity for you, send your resume and a brief cover letter explaining why you'd be a great fit for this role. Also, please send me what your favorite book on sales, marketing, or business is.
