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Cost Clerk 1/2 Time @ PCS Transportation

Pitt County Schools
Greenville, NC Full Time
POSTED ON 4/4/2025
AVAILABLE BEFORE 12/31/2050

Pitt County Schools Transportation Department

Position Title: Cost Clerk 1

Pay Grade: 61

Reports To: Business Manager

Supervises: No One

Required Skills & Abilities: Computer skills with a focus in Microsoft Excel/Google Sheets; Organizational Skills; Ability to multitask; Preferred experience with BSIP

Education & Training: Preferred  associate degree or higher in business administration/computer science/ or other similar major; Preferred 5 years experience in School Bus Transportation

Term of Employment: 12 months

Responsibilities:

  • Data Entry for the following:

    • All TD’18’s – regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only

    • Process Nonmechanical Hour forms

    • Fluid Matrix and invoices

    • Fuel Sheets – from both fuel truck drivers and from the outside pumps

    • Fuel invoices and EKOS

    • 30 Day Inspections

    • Enter new bus and service paperwork

  • Filing and maintaining the following files:

    • All TD’18’s – regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only

    • 30 Day Inspections

    • Fuel Sheets – from both fuel truck drivers and from the outside pumps

    • Pre-Trip Inspection Forms

  • Produce Business System Information Portal (BSIP) reports: 

    • Monitor Open Work Order 

    • Report and close out overdue work orders. 

    • Non Mechanical Time Report 

    • Other reports as needed

  • Process oil samples and research results.

  • Report odometer issues to Business Manager for corrective action with mechanics and NCDPI

  • Greet and assist visitors to the Transportation Department.

  • Answer a multi line phone, deliver messages, place calls.

  • Answer radio/cell phone communication systems and take appropriate action.

  • Operate office machinery.

  • Assist with Parts and Inventory as need/directed

  • Assist with physical fueling

  • Performs any other related as assigned by the Transportation Director.

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