What are the responsibilities and job description for the Administrative Associate - KRPS-FM position at Pittsburg State University Career Site Minimal?
Pittsburg State University is accepting applications for an Administrative Associate at the KRPS-FM radio station to perform administrative tasks to support Four States Public Radio and manage and supervise student workers. This position performs a variety of tasks to help ensure successful programs.
Duties and Responsibilities of Position
Administrative Support for Four States Public Radio – 80% (Essential)
- Provide, plan, organize, direct, oversee, and coordinate administrative and support activities, for KRPS with other PSU staff, including administrative staff in colleges, schools, units, and other departments. Monitor daily office operations and ensure proper procedures.
- Collect, organize, and compose correspondence. Answer phones, respond to emails, forward messages, and schedule and confirm appointments, including prospective student or donor tours.
- Attend KRPS meetings, keep records of pertinent and procedural information, and provide input in areas of knowledge base regarding procedures and operational needs; provide follow‐up and/or implementation of new/revised policies, procedures, or guidelines.
- Calculate, process, and submit payments for KRPS.
- Assists in planning and carrying out KRPS fall and spring pledge drives, in addition to taking pledges from listener contributors, keeping records of donations, and following up with donors.
- Work with KRPS staff in awarding scholarships.
- Maintain filing systems and utilize variety of software, platforms (OneDrive, SharePoint) and Word processing, database, and spreadsheets.
- Preserve confidentiality of records.
- Provide information to current/prospective students, parents, and industry partners and respond to direct inquiries as appropriate.
- Create and organize radio broadcast traffic logs and maintain an underwriting schedule. Work with KRPS staff and underwriters to ensure copy is written in a non-commercial manner.
Reports and Projects – 10% (Essential)
- Oversee, direct, complete, and submit reports, presentations, and projects for KRPS including reports and projects required by external governing bodies, such as other state agencies.
- Analyze, compile, and organize data to produce reports and presentations.
- Assist with reports or tasks required for departmental or advisory board meetings.
Supervise Student Employees – 5% (Non‐Essential)
- Hire, train, and supervise the work of student employees and perform other required line manager duties.
Miscellaneous – 5% (Non‐Essential)
- Oversee the use of and submit maintenance requests as needed for offices, production areas, computers, and other equipment.
- Oversee inventory.
- Perform other duties as required or assigned.
Education and Experience:
Required Education and Experience at Hire -
- High school diploma or equivalent.
- One year of experience in an office or administrative setting. Education may be substituted for experience as determined by the University.
Preferred Education and Experience -
- Bachelor’s Degree
- Four years of experience in administration and management
Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type: Unclassified, Continuing Annual
Salary: Grade 4 - Placement hourly rate may be considered depending on directly related experience.
Appointment Duration: 12 months
Work Schedule: Monday-Friday. Flexible hours
Application Documents Required*:
- Cover letter
- Resume
- Names and Contact Details for Three (3) Professional References that speak to qualification.
*Consolidate documents into a maximum of 2 to upload.
Open Until Filled
Search Committee Chair: Fred Fletcher-Fierro (afletcher@pittstate.edu)
Visa Sponsorship is not available for this position
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
