STUDENT DATA SYSTEMS SPECIALIST (SPLIT BETWEEN KING K-8 AND MILLER K-5)

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Job Description

POSITION TITLE

Student Data Systems Specialist

Job Description Summary

The Student Data Systems Specialist is directly supervised by the School Principal and is responsible for school-level data entry management within the district. This includes but is not limited to student information management: enrollments, withdrawals, master schedules, updating student attendance, misconduct, emergency contacts, records requests, report cards and progress reports, daily reporting and student records (green cards).

WORK MONTHS

12

Essential Functions

• Function as a team player to accurately manage student data and produce reports while ensuring that all information is completed in a timely and confidential manner.
• Collect, review, enter and process student enrollment information for students who are not enrolled in magnet schools.
• Complete and process record requests for transferring and withdrawing students
• Maintain all student demographic information in the student information system and student cumulative green folders.
• Enter and maintain the master schedule in the information systems as provided by the school administrator for all students.
• Maintains accurate student attendance records through recording tardiness and early dismissals; may be asked to enter daily student attendance record in the absence of the regular teacher.
• Coordinate and implement the processes involved in generating and disseminating interim reports and report cards for students.
• Run weekly reports in the student information system to monitor errors in student enrollment, withdrawal, graduation, drop-out records to ensure data is accurate and in compliance for district, state, and federal reporting.
• Produce reports within district authorized information systems.
• Participate in mandatory professional development and trainings.
• Provide a high level of customer service to all staff, students, and parents.
• Communicate effectively and confidentially at all levels, over the phone, face-to-face, in written form, and by email.
• Serve as a backup to assist with secretarial duties in the absence of the School Secretary or Secretarial Temp.
• Other relevant duties as assigned by supervisor in support of the department's or school's goals and objectives and the District's mission and Superintendent's Priority Goals.
  
  

Education Required

High School Diploma or GED (General Education Development)

Certification/Licensure Required

Not Applicable

Years Of Experience

Varies based on the need of the school.

Knowledge, Skills, & Abilities

• Excellent customer service in an educational setting.
• Prior experience in an educational setting preferred
• Proficient in student information systems/databases preferred
• Advanced knowledge in data entry and reporting
• Proficient in MS Office (especially Microsoft Excel, Word, and Outlook), as well as other software applications
• Expert in time management and organizational skills with a willingness to utilize resources to achieve results in a fast paced
  
  

every changing environment.

• A capacity to solve problems, to stay organized and manage multiple priorities.
• Ability to work collaboratively as a team player and independently, under pressure with multiple competing deadlines, and with culturally, educationally, and racially diverse internal and external customers.
• Ability to proactively prioritize routine work streams to meet deadlines and achieve results with limited supervision.
• Enthusiastic about the fundamental goal of advancing student achievement in an urban public school district.
• Value, demonstrate, and promote diversity, equity, and inclusion.
  
  

Working Conditions & Physical Requirements

The working conditions and physical requirements described here are representative of, but not limited to, those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made.

• Indoors in busy office, working in close proximity to coworkers.
• Frequently required to work at a fast pace with mandated timelines and deadlines.
• Requires considerable concentration and creativity
• Regularly required to sit, stand, walk, talk, and hear.
• Required to operate a computer, hand-held learning devices and other office equipment.
• Occasionally required to reach with hands and arms.
• Requires considerable concentrations
• Frequent adjustment of daily work plans and work hours to be highly responsive to school needs.
• Subject to stress caused by a changing environment, diversity in the organization, and tight deadlines.
  
  

APPLICANT ELIGIBILE CRITERIA

N/A

CITY OF PITTSBURGH RESIDENCY REQUIREMENT

This position requires individuals to live in the territorial boundaries of the School District of Pittsburgh. If hired for this position you will be required to establish residence within three calendar months of your hire date with Pittsburgh Public Schools.

Position : 106174

Type : INTERNAL & EXTERNAL

Location : MILLER K-5

Grade : SEC BWK LVL 7

Group : AFSCME 292

Posting Start : 02/27/2025

Posting End : 12/31/9999

Details

MINIMUM HOURLY RATE: $23.72

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