What are the responsibilities and job description for the Executive Business Partner, Communications position at Pivotal Ventures Inc.?

Founded in 2015 by Melinda French Gates, Pivotal expands opportunity and equality for all people through high-impact investments, philanthropy, partnerships, and advocacy. We accelerate social progress by removing barriers that hold people back.

We strive to be creative and innovative in our work and flexible in the approach we take to solving problems. To date, we have invested in over 150 organizations, including nonprofits, private sector companies, venture funds, and advocacy groups that are on the frontlines of the issues we work on. Some areas we currently focus on : women in technology and innovation; women in public office; women and girls of color; adolescent mental health; paid family and medical leave; and caregiving.

Inspired by our founder, we reach across communities and sectors to bring together changemakers who can scale up proven ideas and catalyze new ones. We learn from their experiences, amplify their resources, then step back so they can lead.

Our impatience with the status quo is fueled by an optimism that progress is always possible.

ROLE DESCRIPTION : The Executive Business Partner, Communications is responsible for providing administrative and organizational support to the Vice President, Communications and partnering with colleagues across a 20 person team. This requires collaboration across the organization, as well as external partners.

RESPONSIBILITIES : Support to Vice President, Communications

Strategic calendar management, travel planning and booking, creating and reconciling VP's expense reports in Workday, and representing and being the conduit to the VP as needed.
Facilitate approvals and information flow across the team and advise on engaging the VP as a stakeholder on project.
Act as strategic thought partner to VP and Communications Leadership team to optimize team operations and belonging.
Serve as a point of contact within the Communications Team and work in collaboration with other EBPs and staff throughout the organization.
Ensure timely and accurate tracking of workflow and approvals as well as updating contacts and network relationships in the CRM.
Draft, edit, and finalize briefs, documents, and other materials, as requested.

Support of Communications Leadership Team (CLT)

Running CLT activities, which includes : meeting agendas; lining up issues for decisions; facilitating meetings / offsites and strategy sessions; and managing workflow, decision-making and approvals.

Capture notes, track action items and provide timely readouts of meetings; ensure the team is held accountable for respective responsibilities.

Advance the work of the Principal's Communications Team

Serve as key partner to the Comms Strategy, Measurement & Operations function on teamwide systems, policies, and operating models.

Support the team in effectively sharing information, increasing access, and encouraging joint problem solving.

Support the development of a team culture that strengthens impact and fosters belonging, assuring the team has what it needs to effectively and sustainably manage, advance, and deliver their work. Activities include : o Planning and organizing quarterly team building activities, in compliance with company policies, to support book of business, strategic planning, and equity and belonging; this may include team outings and annual holiday celebration, as well as activities during team retreats / off-sites.o Support the VP in tracking and celebrating team achievements and colleagues' major life events (i.e. birthdays, anniversaries, engagements, births, etc.).o Schedule monthly office hours with the VP.o Arranging 2x / year skip level meetings between VP and team members.

Manage special projects and other duties as assigned.

Actively and strategically participate in both shaping and exhibiting the qualities that engender team success and a productive, positive team culture.

Cross-org Collaboration

In partnership with the EBP for Pivotal Communications, manage the quarterly All-Comms meeting, which includes : designing the agenda, logistics, and seeking input from CLT.

Work across Pivotal Ventures, particularly with Executive Engagement and Pivotal Communications, and related entities to ensure the success of the communications goals and objectives.

Drive awareness across the team of key People & Culture deadlines.

SKILLS AND COMPETENCIES :

Consistent track record of administrative support in a dynamic, fast-paced environment.

Demonstrated experience in maintaining confidentiality and privacy during sensitive situations in a dynamic environment, and ability to use discretion with communications.

Must be able to uphold and ensure security and confidentiality of all information.

Exceptional organization and time management skills including the ability to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.

Exceptional interpersonal, written and verbal communication skills with the ability to gather / aggregate information and deliver high-quality presentations that are complete, concise, and accurate.

Ability to maintain a positive, cooperative and professional attitude in stressful and time sensitive situations and circumstances.

Outstanding people skills and ability to work with diverse groups, individuals and across multiple organizations, treating all with respect and consideration regardless of status or position.

Demonstrated attention to detail in composing, typing and proofing materials.

Ability to work in an environment where there may be role overlap, ambiguity and conflicting points of view, working both independently and as part of team.

Demonstrates desire to understand and learn and acts to advance personal development as well as the development of colleagues.

A dedication to Pivotal's Equity & Belonging work and living our equity principal daily.

QUALIFICATIONS :

3-5 years' experience in business management / administration support, including some experience managing budgets.

Proficiency in using Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, and Sharepoint).

PREFERRED QUALIFICATIONS :

Experience in the following industries preferred : hospitality, public relations, high-tech, human resources, travel, and / or event management.

Valid driver's license with a good driving record and use of own personal vehicle for occasional work-related errands.

Base annual compensation range for this role is from $63.13 - $66.78. This is a full-time position and is based in Pivotal's Kirkland office.

Benefits include medical, dental, vision, life, long-term disability and long-term care insurance, fertility benefit, backup caregiving solution, 144 hours of vacation, 96 hours of sick leave, 401k, HSA, FSA, discretionary annual target performance bonus and more.

APPLICATION

To apply, send submit your application via the Pivotal Ventures Careers page.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Please note this job description is not designed to cover or contain a comprehensive list of duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pivotal values diversity and is strongly committed to providing equal employment opportunity for all employees and all applicants seeking employment. All employment decisions at Pivotal are based on the candidate's or employee's capabilities and qualifications without regard to race, color, creed, religion, sex, sexual orientation, gender expression or identity, age, national origin, citizenship, veteran, military, or marital status, sensory, physical, or mental disability, genetic information or any other status or characteristic protected by applicable law. If you need assistance and / or reasonable accommodation due to a disability during the application or recruiting process, please contact peopleandculture@pivotalventures.org.

Salary : $63 - $67

Apply for this job

Receive alerts for other Executive Business Partner, Communications job openings

Executive Business Partner, Communications

What are the responsibilities and job description for the Executive Business Partner, Communications position at Pivotal Ventures Inc.?

What is the career path for a Executive Business Partner, Communications?

Job openings at Pivotal Ventures Inc.

Not the job you're looking for? Here are some other Executive Business Partner, Communications jobs in the Kirkland, WA area that may be a better fit.

We don't have any other Executive Business Partner, Communications jobs in the Kirkland, WA area right now.

AI Assistant is available now!