What are the responsibilities and job description for the Administrative Assistant - Construction position at PKF O'Connor Davies?
Our client, a small construction company is seeking a detail-oriented and organized Administrative Assistant to join Their team. This position plays a crucial role in maintaining smooth operations and ensuring compliance with client requirements.
Key Responsibilities:
- Prepare and process monthly payment packages for clients, ensuring accuracy and adherence to each client’s specific requirements.
- Compile all necessary documents, including bills, certified payrolls, affidavits, and other required forms.
- Ensure packages are complete, submitted on time, and compliant with client guidelines.
**Accounts Receivable (AR) Management**
- Monitor and track outstanding payments, maintaining accurate records.
- Contact clients to follow up on payment status, resolving issues in a professional manner.
**Extra Work Ticket Processing**
- Manage the processing of extra work tickets generated during projects.
- Accurately prepare and submit bills based on signed forms from field representatives.
- Ensure deadlines are met to comply with client time-frame clauses.
**Notary Services**
- Provide notary services for company documents or obtain notary certification if not already held.
**Field Report Coordination**
- Collect and organize daily reports from field representatives.
- Follow up with team members to ensure timely submission of reports.
**Administrative Support**
- Assist with general administrative tasks, including filing, data entry, and maintaining records.
- Provide support to the office team as needed to facilitate project completion and client satisfaction.
Qualifications:
- Previous administrative experience, preferably in the construction industry or a similar field.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Excellent attention to detail and problem-solving abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting or project management software is a plus.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Notary certification or willingness to obtain it.
The compensation for this position ranges from $70,000.00 - $90,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.
To all staffing agencies: PKF O’Connor Davies TalentConnect (“PKFOD TalentConnect”) will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD TalentConnect recruiters, partners and/or employees at any of our locations regarding this position. Please be reminded, PKFOD TalentConnect is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD TalentConnect.
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Salary : $70,000 - $90,000
