Administrative Assistant + Role

Job description

PL Associates Inc. (PLA) seeks an experienced administrative professional to join the growing Washington, DC team. The Project Administrator/Administrative Assistant provides project, administrative, and organizational support. This fast-paced position encompasses many responsibilities and requires a dynamic administrative professional ready to take on a challenge

Summary of Responsibilities:

• QC role: Provides QC of documents, presentations, reports, specs, etc. Intent is not to check technical content, but to check format, English, program standards, consistency with past presentations
• Proficient in Word and PowerPoint
• Admin role: sits at front desk, maintains office supplies and copiers, assists with planning an organizing external events such as press events, TBM naming ceremonies, ANC meetings, community meetings, etc. Plans office functions. Lead contact with our IT consultant to get WiFi, copiers, Teams, passwords and accounts for PCO staff
• This is an “Admin ” role

Responsibilities:

• Provides administrative support to keep the office running smoothly, including maintaining office supplies, answering phones, managing incoming and outgoing packages, and staffing the front desk.

• Supports Engineering and construction administration processes (as requested)

• Collaborates with Project Managers to enter and track projects in various project management Information systems (PMIS)

• Coordinates travel arrangements for the office including reservations and trip agendas.

• Reliable transportation is required.

• Processes consultant and vendor invoices including coding, project manager approval, submission, and coordinating payment.

• Supports business development through online opportunity research, scheduling meetings, preparing forms, and attending pre-proposals meetings.

Qualifications:

• Prior experience in Construction, Engineering, or Architecture Industry (strongly preferred)

• Exceptional verbal and written communication skills

• Proficiency in Microsoft Excel, Word, and Outlook

• Ability to learn proprietary softwares

• Previous experience in a high-traffic administrative position (preferred)

• Bachelor's degree from an accredited four-year college (preferred) or high school diploma with preferred experience may be considered

PLA is an equal Opportunity Employer including Protected Veterans/Individuals with Disabilities. PLA will not discharge or in any other manner discriminate against employees or applicants because their race, color, sexual orientation or the sex/gender.