Real Estate Executive Assistant and Team Support

Real Estate Executive Assistant and Team Support

Your Opportunity:

You have the opportunity to be surrounded by and learn from the #1 Real Estate team in New Hampshire. Come grow with us as an Executive Assistant to Adam Dow. Come be an instrumental member of this top producing team. Your dedication, skills and character are the keys to unlocking your potential. This is a great opportunity to grow alongside some of the top performers in the industry.

Who Develops You: Team Operator

What You’re Great At:

Are you someone who thrives on keeping everything running smoothly, both personally and professionally? We are looking for a motivated individual who can take ownership of managing our Team Operator’s schedule, communications, and day-to-day tasks. This role requires someone proactive, who can anticipate needs and priorities, and isn't afraid to speak up when focus is needed. You’ll be a key player in helping balance business growth, and with keeping the Team Operator on track while being a go to access point for the team for resources and technology.

What You’ll Do:

• Provide a world class experience for agents and clients of The Dow Group.
• Strong communication with agents with direct access to Adam, you will help communicate vision and direction of the team.
• Become an expert user and coach of in-house technology and tools.
• Real Estate backstop by providing contract support.
• Be eyes and ears by keeping the team leader informed of any challenges that arise and bring solutions to the table.
• Serve as a Liaison to Real Estate Agents: Act as the main point of contact between the team operator and real estate agents. Assist agents with their daily needs, including handling inquiries, addressing challenges, and ensuring they have the resources they need to succeed.
• Support Agent Operations: Help agents with listing management, transaction coordination, and other support needs, ensuring they have everything necessary to provide excellent service to clients.
• Provide Feedback & Report Insights: Gather and relay agent feedback to the team operator to help improve internal processes and ensure that agents are fully supported in their work.
• Calendar & Time Management: Oversee the Operator’s schedule, prioritize tasks, and protect their time. Ensure they are focusing on high-priority work and personal commitments.
• Email & Communication Management: Handle emails and correspondence, often speaking on behalf of the Operator. Keep communication clear, professional, and timely.
• Scheduling: Confirm and coordinate appointments and showings for buyers.
• Comprehensive Support: Assist the Team Operator in managing all facets of their professional and personal responsibilities.

Who You Are:

• Team Player: You understand the importance of collaboration and enjoy working as part of a team.
• Proactive Communicator: Strong verbal and written communication skills, with the ability to speak for the Team Operator when necessary.
• Time Management Expert: Ability to prioritize and handle multiple tasks efficiently, ensuring deadlines and key milestones are met.
• Organized & Detail-Oriented: You thrive in maintaining structure, order, and processes in both business and personal matters.
• Growth-Minded: Eager to learn and improve, you’re committed to personal and professional development.
• Flexible & Adaptable: Able to pivot and adjust priorities when needed, ensuring the Operator stays on track, no matter the curveballs.
• TECH-SAVVY: STRONG KNOWLEDGE OF OFFICE SOFTWARE, CALENDARING SYSTEMS, AND SOCIAL MEDIA MANAGEMENT.

Required Background:

• Has 3 years of experience as a real estate agent (strongly preferred)
• Experience with business correspondence
• We are looking for a candidate who is level-headed, able to manage multiple tasks simultaneously, and demonstrates strong organizational skills under pressure.
• Demonstrated ability to manage schedules, email, and communications with minimal oversight.

Compensation & Other Details:

• Compensation depending on experience, range from $60,000-$65,000/year
• This is a full-time, in-office position with responsibilities split between our Wolfeboro and Gilford office locations. The role requires a presence in both locations throughout the week, with specific scheduling to be discussed based on business needs and team coordination.
• We are excited to meet the person(s) that truly believe they could be a match!

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• How many years of experience as a real estate agent do you have?

Work Location: In person

Salary : $60,000 - $65,000