What are the responsibilities and job description for the Marketing Coordinator position at Placement By Design?
SUMMARY
The Marketing Coordinator will be responsible for coordinating the production of high-quality qualification packages, proposals, and custom brochures. They will coordinate multiple proposal pursuit efforts while ensuring timely delivery. They will be able to make commitments on behalf of the firm to be qualified on. The position reports directly to the Marketing Director and will work directly withPrincipals,Associates,MarketingStudio,ProjectLeaders,andstaffinthecoordinationofvarious internal and external marketing /company-related products and services.
PRIMARY RELATIONSHIPS
This position collaborates with Principals and the Marketing Studio to set proposal outlines and deadlines within the firm. The position coordinates with consultants, organizations, marketing departments and leaders from existing or potential firms.
PRINCIPLE ACCOUNTABILITIES
Accountable in two key areas: Delivery of proposals/interview presentations and marketing coordination of boilerplate marketing collateral (Masters)
PROPOSALS AND INTERVIEW PRESENTATIONS
Carefully analyze RFQ/RFP requirements, coordinate with consultants and project team, and work closely with Principal-in-Charge/Associate to compose submittal requirements while meeting internal deadlines
Writenon-technicalportionsofproposalsandevaluatetechnicalcontenttoensureRFPcriteriaare satisfied and promote firm’s services with clear statements of value
Createand/orselectdiagrams,tables,charts,andothergraphicstoclearlycommunicaterequired information
Collect, verify, update, and standardize project and personnel data
Collect and maintain consultant database information
Responsible for final proofing and on-time delivery of document(s) via FedEx, courier, or hand delivery to the requesting party. Responsible for properly archiving materials
Support business development needs by providing qualifications and brochures as needed
MARKETING COORDINATION
Update/maintain information on marketing boilerplate materials while keeping folders and files organized. Inform Marketing Studio on new updates
Assist collecting written project descriptions and technical information from internal/external teams
Ensure boilerplate files include the most recent edited text and approved graphics/photography
Monitor various RFP/RFQ list-servers and websites
Assistinproofreading/editingmaterialsforspelling,grammar,clarity/coherence,brandingstandards, and quality of content
Assist in obtaining permissions to use new project graphics, imagery, and text
Assist in web update/maintenance, email, social media content/posts, licensure as necessary
Provide occasional general firm administrative support
QUALIFICATIONS
Bachelor’s degree preferably in a business, marketing, communication, technical, or other related field
2-5 years of experience preferably in the AEC industry, creative environment a plus
Demonstrated skills in the design and production of proposals, presentations, and collateral
Must be responsive to time-sensitive deadlines and unforeseen needs from the Leadership Team
Able to efficiently perform multiple tasks and organize workload assignments in a fast-paced environment with time-sensitive deadlines
Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies both internally and externally
Strong proficiency in layout skills and image selection
Excellent writing/editing and communications skills
Goodproblem-solvingskillsandaneyefordetail
Knowledge of database concepts
Proficient with the Adobe design software package including, InDesign, Photoshop, Illustrator, Acrobat; and Microsoft Office including, Word, Excel, PowerPoint, Outlook
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