What are the responsibilities and job description for the Student Ministry Administrative Assistant position at Plainfield Christian Church?
PLAINFIELD CHRISTIAN CHURCH
STUDENT MINISTRY ADMINISTRATIVE ASSISTANT
JOB DESCRIPTION
SCOPE OF POSITION
GENERAL DUTIES / RESPONSIBILITIES
Administrative / Office Responsibilities
- Coordinate and schedule all travel plans : book flights, lodging, transportation. Take care of any contracts, tickets, payments, etc.
- Answer phones and receive guests; direct where needed
- Respond to and resolve administrative inquiries
- Schedule and send out all mailings (flyers, postcards, etc.), bulk and regular in coordination with the Communications Coordinator
- Update attendance records and profiles in the Realm database. Enter attendance for regular events and special events
- Communicate with the Communications Coordinator all information needed to publicize events and programming via Sunday morning slides, mailings, emails, etc.
- Help plan and attend all special events (unless directed otherwise)S : retreats, camp, CIY, 6th grade Night, 8th Grade Night, Graduation Sunday, HS mission trips, Christmas parties, etc. Create events in Realm for activities that require payment / registration. Create Formstack forms for activities or responses / information that do not require payment.
- Maintain office supplies and coordinate maintenance of office equipment
- Collect and submit cash / check payments for events / activities.
- Maintain financial records and submit credit card reconciliations.
Pier14 Responsibilities
GENERAL QUALIFICATIONS
EDUCATION AND EXPERIENCE
The ideal candidate for this position will have organization skills, be detailed oriented, experience managing projects, experience tracking and managing a specific budget, communication skills, Microsoft Office proficiency, and the ability to be involved with multiple projects at any given time.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the general duties of this job. While performing the duties of this job the employee is regularly required to stand, walk, sit, and to use sufficient hand, arm, and finger dexterity to operate computer equipment. Requires physical work associated with moving supplies, participating in activities and similar. Requires visual acuity to read words and numbers and for text and email communication. Requires speaking and hearing ability to communicate effectively in person and over the phone.
WORK ENVIRONMENT
The work environment characteristics are those generally associated with an office setting, luncheon setting and conference setting.
EMPLOYMENT STATEMENT
Nothing in this job description restricts Church leadership's right to assign or reassign duties and responsibilities to this job at any time. All terms and conditions of Plainfield Christian Church at-will employment, duties, and responsibilities are subject to the Plainfield Christian Church Employee Handbook.
WORK HOURS
The hours will vary based upon church need and may include weekend hours.
COMPENSATION
This is an hourly position and includes a full benefits package including healthcare, retirement simple IRA plan, paid vacation, paid holidays, and cell phone stipend. Compensation will be commensurate with the qualifications and experience of the candidate.