Executive Assistant

Job Title: Executive Assistant (Fully Remote, Texas Preferred)

Location: Remote (Preference for Candidates in Texas, occasional "quarterly" in person meetings)

Compensation: $120,000 - $130,000 Bonus

About the Company:

Plan2Placement is partnering with a rapidly growing, cutting-edge technology company headquartered in Dallas, TX. This organization is transforming its industry through innovation, scalability, and a dynamic leadership team. As they continue to expand, they are seeking an experienced, highly skilled Executive Assistant to provide strategic support to their executive leadership.

Position Overview:

We are seeking a proactive and detail-oriented Executive Assistant to support the CEO and executive team in a fast-paced, high-growth environment. This role is fully remote but requires someone who is highly responsive, able to work across multiple time zones, and comfortable handling sensitive and high-level responsibilities with discretion. Preference will be given to candidates who are based in Texas, with a strong preference for those in the Dallas area who can occasionally attend in-person meetings or company events. The ideal candidate has a proven track record of supporting C-suite executives in the tech industry, thrives in ambiguity, and possesses exceptional organizational and communication skills.

Key Responsibilities:

• Provide high-level administrative support to the CEO and executive leadership team, managing calendars, meetings, and travel arrangements.
• Act as a strategic partner, anticipating executive needs and proactively addressing them.
• Manage complex scheduling and prioritize competing demands in a fast-moving environment.
• Prepare and organize executive-level reports, presentations, and confidential documents.
• Serve as a liaison between executives and internal/external stakeholders, ensuring seamless communication and follow-up.
• Coordinate board meetings, investor calls, and executive team offsites, including agenda preparation, logistics, and document distribution.
• Handle expense reports, procurement, and budget tracking related to executive operations.
• Assist with special projects, research, and operational improvements as needed.
• Uphold a high level of discretion, professionalism, and confidentiality in all interactions.

Required Qualifications:

• 7 years of experience as an Executive Assistant, with at least 3 years supporting C-suite executives in a high-growth technology environment.
• Proven ability to manage executive calendars, coordinate meetings across multiple time zones, and handle complex scheduling.
• Strong proficiency in Microsoft Office Suite, Google Workspace, Slack, Zoom, and other collaboration tools.
• Exceptional written and verbal communication skills, with the ability to craft professional correspondence and presentations.
• Highly organized with strong attention to detail, multitasking abilities, and a proactive problem-solving mindset.
• Experience handling confidential and sensitive information with discretion.
• Ability to work independently, exercise sound judgment, and adapt to shifting priorities.
• Bachelor’s degree preferred but not required.
• Preference for candidates based in Texas

Why Join This Company?

• Work in a fast-paced, innovative environment with a mission-driven leadership team.
• Fully remote role with flexibility, while engaging in high-impact work.
• Competitive compensation with performance-based bonuses.
• Opportunity to be a strategic partner in a rapidly scaling organization.

How to Apply:

If you are an experienced Executive Assistant looking to support a visionary leadership team in a high-growth tech environment, we encourage you to apply.

***Please no phone calls***