Accounts Payable

Job Title: Accounts Payable/Data Entry Clerk

Job Location: Lake Oswego

Job Type: Part time 10 – 15 hours per week

Reports To: Controller

Position Overview:

We are seeking a highly organized and detail-oriented Accounts Payable/Data Entry Clerk to join our team. This individual will be responsible for managing and processing daily invoices, entering financial data into QuickBooks, posting cash sales, and ensuring timely and accurate completion of financial tasks. The role will also include reconciling American Express bills and allocating expenses to appropriate locations, supporting smooth operations within our accounts payable department.

Key Responsibilities:

• Review and Process Daily Invoices: Examine and verify the accuracy of invoices received from vendors and suppliers.
• Enter Invoices into QuickBooks: Accurately input invoice details into the QuickBooks system, ensuring all data is entered correctly for payment processing.
• Post Daily Cash Sales: Record daily cash sales transactions into QuickBooks, ensuring proper documentation and reconciliation.
• Weekly Check Runs: Prepare and process weekly check runs, ensuring that payments are made timely and accurately, and that all supporting documentation is in place.
• Reconcile American Express Statements: Reconcile American Express credit card statements on a monthly basis, ensuring all charges are correct and allocated to appropriate departments or locations.
• Allocate Expenses to Specific Locations: Review and allocate expenses accurately across various company locations and cost centers.
• General Data Entry: Input various financial transactions into the accounting system, ensuring consistency and accuracy.
• Vendor Communication: Respond to vendor inquiries and resolve any discrepancies related to invoices or payments.
• Maintain Filing and Documentation: Maintain organized records of invoices, payments, and vendor correspondence for easy retrieval and audit purposes.
• Assist with Month-End Closing: Provide support during month-end and year-end closing processes by preparing necessary reports and ensuring all transactions are accurately recorded.

Qualifications:

• High School Diploma or equivalent (Associate's Degree in Accounting or related field preferred).
• 1-2 years of experience in accounts payable, data entry, or a similar role.
• Strong knowledge of QuickBooks or similar accounting software.
• Proficient in Microsoft Office Suite, especially Excel.
• Excellent attention to detail and organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Physical Requirements:

• Ability to sit for extended periods of time.
• Occasional lifting of up to 15 lbs for filing or organizing paperwork.