Administrative Assistant

1-year initial contract

Onsite in Princeton, NJ

Duties : Position Summary

Position provides advanced administrative duties and support with activities for respective leaders and their teams or functions. Handles complex details, special projects and work is often important and / or confidential in nature.

Primary Responsibilities

• Manages administrative support for assigned leaders and / or client groups. May back up administrative colleagues during surge activities or absences.
• Will serve as a back up to front desk activities.
• Coordinates and manages calendars for assigned leaders.
• Manages travel arrangements for assigned leaders, including domestic and international travel.
• Handles business / company and personnel details of a confidential and sensitive nature.
• Assembles and prepares information from a variety of sources to prepare reports, correspondence and / or memoranda’s.
• Coordinates logistics for on / off-site meetings and conferences, including high-priority meetings and other key company events.
• Reconciles and manages expense reports through Concur / corporate credit cards for leaders.
• Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed.
• Support interdepartmental and / or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
• Performs administration responsibilities and other assignments as directed.

Skills : Key Skills

Education :

Education / Experience / Skills High school diploma; degree preferred. Targeting 4 years’ related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.