Administrative Assistant

1 year extendable contract

Alameda, CA - onsite - must be local and will to go 100% onsite

$21 - $23 per hr

Must Have:

• High School Diploma or General Education Degree (GED)
• Arranging Meetings
• Calendar Management
• Concur Travel and Expense
• Processing Expense Reports
• Experience within the pharmaceutical and biotech industries highly preferred

This position provides assistance with a variety of complex administrative and organizational tasks, which may be of a confidential nature, in support of a Business Unit.

Essential Duties And Responsibilities:

Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests

Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software

Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries

Provides support for reimbursement requests and expense reports

Tracks contracts, purchase requisitions and invoices

Orders office supplies and handles incoming and outgoing packages and mail

Manages office communications—fields and routes organizational phone calls, emails, and traditional mail

Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests)

May provide presentation support and perform special projects as requested

Answers questions regarding departmental policies and procedures

Collaborates across departments to help plan events and further company initiatives

Provides as-needed back-up support for other administrators

Represents interests in relationships with external associates including vendors, consultants, and clients

Complies with all company health & safety policies and procedures