What are the responsibilities and job description for the Administrative Coordinator position at Planet Pharma?
Job Summary
The Administrative Coordinator will oversee day-to-day office operations, manage administrative functions, and ensure smooth communication between departments and locations.
This role requires a highly organized, detail-oriented individual with strong communication skills. The ideal candidate will be able to multitask, prioritize tasks, and maintain a high level of accuracy and confidentiality.
Key Responsibilities
- Office Administration: Manage daily office operations, including overseeing office supplies, equipment, and general administrative needs. Coordinate visits and related activities, such as logistics and security protocols. Maintain a clean, organized, and professional office environment. Handle office correspondence and direct it to the appropriate departments or personnel. Schedule meetings, manage calendars, and coordinate travel arrangements for team members. Organize and maintain filing systems, both physical and digital.
- Support Manufacturing Teams: Act as a liaison across departments between the NJ site and India to ensure smooth communication and timely issue resolution. Provide administrative support to Site Manager, including data entry, report generation, and document preparation. Assist with the preparation of production schedules, inventory tracking, and other operational reports.
- Human Resources and Payroll Support: Assist with new hire onboarding, including documentation, orientation, and coordination with HR. Collaborate with HR to ensure compliance with company policies and safety regulations.
- Budget and Inventory Management: Monitor and manage office and production supplies inventory. Assist in budgeting for office expenses and ensure efficient use of resources. Process purchase orders, track deliveries, and coordinate with suppliers as needed.
- Health and Safety Support: Ensure the office environment complies with all safety regulations and company policies. Assist in coordinating safety training sessions and maintaining health and safety records.
- General Support: Assist with special projects and initiatives as directed by site leadership. Provide excellent customer service to internal teams and external visitors, vendors, and contractors. Maintain confidential information and handle sensitive data with discretion.
