What are the responsibilities and job description for the Medical Affairs Specialist position at Planet Pharma?
- REPORTING LINE
- Planning & Strategy Team – Medical Affairs & Evidence Generation
- ROLES AND RESPONSIBILITIES
- Supports activities such as contracting, and vendor onboarding activities by coordinating with Legal for review of CDAs and contracts and coordinating with Finance to execute purchase orders and contracts, for Medical Affairs.
- Ensure vendor set up and purchase order creation process is conducted in compliance with the company’s SOP.
- Process all ESR contracts and additional MA&EG project Statements of Work (SOW) and Purchase Order (PO) requests in a timely manner.
- Act as primary point of contact for MA&EG External Sponsored Research (ESR) the company's mailbox and portal.
- Triage, review, respond and/or route ESR inquiries or physician requests based on standard response letters and defined program process flows.
- Collaborate with internal and external stakeholders to ensure HCPs queries or issues are resolved in a timely manner and tracked accordingly.
- Create and track custom ESR response letter, correspondence and follow-up communications for documentation and analysis as required.
- Ensure relevant ESR proposal milestones and data are systematically tracked, contribute to dashboards in line with the company's and industry requirements.
- Proactively identify areas for process improvement.
- Deliver reports to enable resource planning and material review related to requests, number of system entries and inquires.
- Provide operational and logistical support as needed to support MA&EG team projects.
- SKILLS AND COMPETENCIES
- Strong ability to network and build strategic partnerships with internal and external stakeholders, fostering collaboration to drive projects forward.
- Ability to understand regional variation and regulations impact on process and procedures to ensure compliance with internal SOPs and external laws.
- Highly proficient in operational execution, with a keen attention to detail and a commitment to tracking, measuring, and reporting progress.
- Excellent verbal and written communication skills
- Strong advocate for cross-functional collaboration, recognizing and leveraging the strengths of diverse teams.
- Adaptable and effective both as a team player and when working independently.
- Proven ability to work independently, highly organized and effective in handling multiple detail-oriented projects in a fast-paced environment and is proactive to anticipate challenges and/or resolve problems.
- Strong administrative and computer skills, including Word, Excel, and PowerPoint; familiarity with database functionality (back-end and user interface)
- Ability to identify opportunities to improve efficiency and to respond effectively to the needs of the business.
- Experience in executing on key objectives with a cross-functional scope.
- EDUCATION, EXPERIENCE AND QUALIFICATIONS
- Bachelor’s Degree in healthcare or life sciences required
- 5 years industry experience
- Technical proficiency with platforms and applications tools related to project coordination and management such as Microsoft Office 360. Ability to quickly learn and adapt to new software platform and tools.
Salary : $40 - $60
