Administrative Assistant

Program Assistant

2.5 month contract, target start 1/13

NYC

Must Haves:

• 2 years of administrative experience, ideally from within a University setting
• Strong communication skills to communicate with students via email, in person and on the phone
• 1 year in student support or program coordination

Preferred:

• University experience
• Bachelor's degree

Job Summary/Description:

The Program Support Assistant’s responsibilities will also include assisting with programs and events that are offered by the Office of Student Diversity, Inclusion and Belonging. These events may include large-scale conferences/symposiums and receptions, initiatives for student affinity groups, and other OSDIB enrichment programs. Specific tasks will involve:

·Assisting with program support matters scheduling AV, making room reservations, and coordinating facilities request for office-sponsored events, etc.

· Providing clerical support for the office by answering phone calls and responding to student inquiries and concerns

Responsibilities:

· Assisting with the selection of applicants and maintaining application files

· Collecting, tracking, and maintaining program data throughout the application process and duration of the program while contributing to the mid- program and annual reports

· Assisting with planning and executing program events, including the organization of field trips and college visits

· Providing ongoing college and career counseling of socio-economically disadvantaged high school students for SPREP

· Updating and managing promotional materials as well as social media accounts for programs

· Tracking program alumni and assisting with the development and maintenance of a comprehensive database.

· Assisting with survey and program evaluation processes

· Responding to student questions and concerns via email, phone, and in person throughout the application process and the duration of the program

· Participating in program-related meetings and conferences

Qualifications Minimum Requirements

· High School Diploma and minimum two (2) years of relevant experience (or equivalent combination of education, training, and experience).

· At least one year of experience in student support or program coordination.

· Demonstrated commitment to diversity and inclusion initiatives.

Other Requirements

· Strong interpersonal, writing, and communication skills.

· Proficiency in Microsoft Office Suite, especially Word and Excel.

· Ability to prioritize multiple responsibilities and projects effectively.

· Team-oriented mindset with the ability to build and maintain strong relationships.

· Professionalism in managing relationships with various constituencies.