What are the responsibilities and job description for the Administrative Assistant position at Planet Professional?
Job Description
Administrative Assistant
Contract 12 months, potential to extend
Onsite Tues - Thurs
Hourly: $40/hr
Must Have Qualifications
Administrative Assistant
Contract 12 months, potential to extend
Onsite Tues - Thurs
Hourly: $40/hr
Must Have Qualifications
- Bachelor's degree, AA or equivalent experience
- Manage complex calendars for multiple design leads, coordinating meetings, team interactions, and internal design reviews with precision and attention to detail
- Develop and maintain comprehensive scheduling systems that optimize team productivity and minimize scheduling conflicts
- Act as a central point of communication, facilitating information flow between leads, team members, and other departments
- Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus
- Prioritize and track design team projects, ensuring critical deadlines are met and resources are allocated effectively
- Coordinate travel arrangements, expense reporting, and administrative documentation for design leadership
- Great reputation for working in a team environment and acting with integrity
- Excellent written and verbal communication with a strong sense of professionalism
- Handle confidential information with the highest level of discretion and professionalism
- Proficiency with Calendar, Mail, Keynote, Quip, Slack
- Previously worked with Mac
- You will support and assist several leads and and their team with administrative tasks. This includes heavy calendar management using iCal to organize daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to changes from conflicting meetings that come up the last minute.
- You are savvy while regularly coordinating with other executives’ schedules and assistants with cross-functional teams.
- You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with impeccable attention to detail, accuracy, and timeliness
- You work autonomously, take initiative, and complete tasks you are responsible for. You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead.
- You may answer correspondence and redirect as needed to other teams.
- You may set up large team meetings, organizing catering when needed and organize team off- site meetings.
- You can expect to regularly arrange complex domestic and international travel and process expense reports as needed.
- Facilitate office moves as needed for the team and help with general studio needs as they arise.
Salary : $40
Personal Assistant
Personal Assistant -
Beverly, CA
Dental Assistant
WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC -
Compton, CA
Dental Assistant
WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC -
Santa Clarita, CA
