What are the responsibilities and job description for the Development Database Administrator position at Planned Parenthood of Central & Western New York?
Job Type
Full-time
Description
Development Database Administrator Rochester, NY
Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what.
Diversity and inclusion are core values at Planned Parenthood of Central and Western New York (PPCWNY). PPCWNY recruits exceptional and diverse staff. PPCWNY strives to develop staff into leaders for a diverse and global workplace.
In support of Planned Parenthood of Central and Western New York (PPCWNY)'s mission, the Development Database Administrator will work closely with Development staff to understand the organization's fundraising needs, strategies, and goals and support the maintenance and execution of the operating procedures and structure in the database to support all facets of the development operation. This position operates at the level of a "power user" in both RE NXT web view and database view and be capable of handling all tasks related to the database. The Administrator will ensure that giving, biographical and prospect management data is entered and maintained accurately so that reports can be created consistently. The Administrator is also responsible for training other staff on the use of RE NXT and for creating and updating current "how-to" documentation on policies and procedures.
Essential Functions
Database Oversight
- Understands the structure and set-up of all fields and code tables in the database
- Understands the needs of PPCWNY's fundraising program (reporting, analysis, list generation) and is able to structure the database in such a way that those needs are easily supported
- Anticipates upcoming needs as they pertain to the database (i.e. list generation for specific appeals / events) and provides staff with options for set-up in the database to support these needs.
- Understands structural issues within the database that may impede the timely completion of projects and provides options and approximate timeframes for addressing these issues.
- Oversees the creation of code table entries, attributes, constituent codes, addressee / salutations, etc. to ensure that all are being created correctly and are not duplicative of information in other locations in the database.
- Performs a comprehensive review of all fields in the database, documenting their use, monitoring for duplicative information, and ensures that data is stored in proper locations and proper formats.
- Creates and updates Standard Operating Procedures and definitions for all database and gift processing tasks then posts to Policy Stat
- Identifies, oversees, and implements database clean-up projects, ensuring that these are being done as quickly and easily as possible with the use of the global tools in Raiser's Edge
- Responsible for data integrity including : ensuring all information / data is entered accurately and in a timely manner, while adhering to all data management policies and procedures
- Provides qualified staff access to data by determining and setting permissions, creates and oversees security user groups, sets up new users, disable former users both in database view and web view
- Ensures data integrity and donor confidentiality is preserved by ensuring users are sufficiently trained in operating procedures
- Works with the IT department to ensure data security
- Acts as primary liaison with Finance Department; responsible for completion of monthly, quarterly, and year-end reconciliation within assigned deadlines in coordination with finance.
- Provides data and back-up documentation for yearly agency audits, in coordination with VP of Development and Director of Finance
- Manages contracts and vendor relationships with Raiser's Edge (RE) and other software companies that are utilized by the department
- Ensures all data complies with legal regulations and ethical standards
- Stays abreast of all relevant Raiser's Edge and NXT training, and product developments, serving as the liaison with Blackbaud and the Raiser's Edge Consultant
Reporting
Project Research and Moves Management
Other Accountability Activities
Requirements
Applicants must possess the following qualifications (or equivalent combination of education and experience) :
Education-
Experience-
Knowledge, Skills, & Abilities :
Physical Requirements
Work Schedule
This is a full-time, 40 hour a week, position; regular schedule will be Monday - Friday with occasional evenings and weekends.
Benefits & Compensation
At PPCWNY, we are committed to equitable compensation practices and transparency. In alignment with these efforts, the salary for this position ranges from $59,467.20 to $68,868.80 / year. Actual compensation will be determined by experience and other factors permitted by law.
In addition to competitive compensation, PPCWNY offers an extensive benefits package with generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more!
Planned Parenthood of Central and Western New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability.
We are committed to workforce diversity and aspire to reflect the communities we serve. To that end, we strongly encourage people of color, LGBTQ identifying individuals, people with disabilities and other underrepresented groups to apply.
Salary Description
59,467.20 to $68,868.80 / year
Salary : $59,467 - $68,869