PCE & Payroll Specialist

Description

COVID-19 vaccination is now optional for all Associates, contractors, volunteers, and vendors at PPGOH. While not required, staying up to date on COVID-19 vaccinations is strongly encouraged as the best way to protect yourself, our team, and the community we serve. For your convenience, COVID-19 vaccinations are available at our clinics. PPGOH remains committed to fostering a safe and healthy environment and will continue to review health and safety policies as needed. For information on additional local COVID-19 vaccine providers, visit

Planned Parenthood of Greater Ohio is seeking a full-time (37.5 Hours) mission-minded PCE and Payroll Specialist. Must reside in Ohio prior to start date.

Summary

The PCE & Payroll Specialist is accountable for the accurate and efficient processing of payroll to ensure timely compensation for all associates. Collaborating closely with PPGOH’s Finance and PCE departments, this role involves collecting and verifying time-sheet data, calculating wages and deductions, distributing paychecks, and managing tax and benefit payments. Additionally, this position will oversee various projects within the PCE department and other internal stakeholders.

WHY YOU SHOULD JOIN?

Our Mission and Core Values

We deliver innovative health care, education, and advocacy no matter what.

• Accountable - We take responsibility for our actions and decisions
• Adaptable - We embrace change and remain flexible and resilient
• Collaborative - We work together, valuing diverse perspectives
• Kind - We treat everyone with compassion and respect
• Non-judgmental - We create a safe and inclusive environment
• Solution-oriented - We each operate as champions who look for effective solutions to challenges
• Strategic - We approach our work with a clear vision and thoughtful planning
  
  

CULTURAL AWARENESS

Required

The PCE & Payroll Specialist shares the PPGOH vision of creating a world where sexual and reproductive rights are basic human rights, where access to health care does not depend upon who you are, and where every person has the opportunity to choose their own path to a healthy and meaningful life through our “In This Together” ethos. All employees are required to demonstrate the importance of the ethical and cultural awareness commitment of Planned Parenthood by:

• Demonstrating empathy; recognizing inherent worth and treating individuals with respect.
• Protecting confidentiality.
• Appreciating the Planned Parenthood culture and its function in human behavior and recognizing cultural strengths.
• Aiming to comprehend the diverse cultures of our Associates and appreciate the importance of diversity, thereby ensuring the delivery of competent services.
• Valuing everyone equally and striving for the highest standard of health for all, regardless of background or identity.
  
  

ESSENTIAL DUTIES and RESPONSIBILITIES include the following. Other duties may be assigned.

PCE

• Maintains strict confidentiality and integrity in all interactions with associates, managers, and leaders.
• Provides labor and statistical data to external vendors.
• Supports agency audits and accreditation indicators as required.
• Administration of special projects such as PPGOH volunteer programs, managing documentation for community health workers, internships, and contractors in partnership with internal stakeholders.
  
  

HRIS

• Leads the implementation, configuration, and maintenance of HRIS software to ensure seamless data management and reporting.
• Collaborates with IT and other departments to integrate HRIS with other systems and tools.
• Stay updated on HRIS trends and technologies, recommending enhancements and updates as needed. Ensures compliance with federal, state, and local payroll and benefits regulations, including auditing and non-discrimination laws.
• Maintains the Ask Here functionality in the HRIS.
  

Payroll

• Tracks and manages Payroll communications, ensuring timely responses to inquiries and maintaining communication tools.
• Utilizes electronic timekeeping and payroll systems to prepare bi-weekly payroll, ensuring compliance with compensation and overtime policies, and resolving timecard discrepancies.
• Ensures accurate administration of associate benefits according to PPGOH policies.
• Enters third-party sick pay data into payroll systems to maintain accuracy in W-2s and tax liabilities.
• Manages PTO, holiday accruals, and HRIS profiles, tracking hours and making necessary adjustments.
• Facilitates the reimbursement process for associate expenses and input expenses into the general ledger.
• Manages various types of employment leaves and files necessary PSLF, FMLA, and Disability claims.
• Coordinates associate donations for payment processing.
• Collaborates effectively with the internal Finance department.

SUPERVISORY RESPONSIBILITIES

• None

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Strong written and verbal communication skills.
• Exceptional data processing abilities.
• Outstanding organizational skills, with attention to detail and ability to manage multiple tasks.
• Proficiency in HR technology applications/platforms supporting payroll functions.
• Proficient in Microsoft Office Suite and related software.
• Commitment to the values and standards of Planned Parenthood.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in accounting, finance, human resources, or related field.
• Minimum of 4 years of relevant experience in lieu of a degree.
• Experience with HRIS and/or Accounting Software required.
• Experience in task management.
• Continuous training to maintain effectiveness in role.
• Certified Professional in Talent Development (CPTD) credential suggested.
• SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential suggested.
  

PPGOH is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC), may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.