Facilities Coordinator

Facilities Coordinator

REPORTS TO: Lead Facilities Coordinator
STATUS: Hourly/Non-Exempt

About PPTNM:

Planned Parenthood of Tennessee and North Mississippi is one of Tennessee's oldest and largest private, non-profit health care agencies. For over 75 years, PPTNM has remained committed to providing high-quality, affordable reproductive services and education throughout Tennessee, north Mississippi, and parts of Arkansas and Kentucky. We have four health center locations in Tennessee - Memphis - Midtown, Memphis - Summer/I-240, Knoxville and Nashville.

Our mission is to improve health and well-being by providing high-quality, nonjudgmental sexual health care, honest and accurate sexuality education, and reproductive health and rights advocacy.

**This role can sit in Nashville or Knoxville**

COVID VACCINATION REQUIREMENT FOR CANDIDATES SEEKING EMPLOYMENT:

PPTNM, as both a healthcare provider and a participant of Medicare/Medicaid, is subject to certain laws, regulations and orders requiring its workforce to be fully vaccinated against COVID-19 and its variants. PPTNM has therefore implemented a requirement that all employees be fully vaccinated. Candidates seeking employment with PPTNM will be required to: (1) be fully vaccinated against COVID-19 and its variants by their start date. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law, and (2) submit proof of vaccination by their start date as a condition of employment with PPTNM.

JOB SUMMARY

The Facilities Coordinator is responsible for maintenance and improvements of PPTNM facilities and security of our patients, staff, and properties. The Coordinator reports to the Lead Facilities Coordinator and also may take direction from the Chief Clinical Officer (CCO) or CEO, depending upon the issue. The Coordinator is responsible for ensuring all facilities and buildings in Nashville and Knoxville are in good condition. Coordinate and assist in the completion of day-to-day facility operations involving the maintenance, repair and modifications. Responsible for housekeeping and exterior landscaping and grounds maintenance and overall facility appearance. Ability to travel among PPTNM locations in Tennessee (Memphis, Nashville, Knoxville) is required.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

• Serve as the liaison for facility issues at PPTNM Nashville and Knoxville health centers and offices as they arise; create an inventory of issues, resolutions, and associated costs.
• Coordinate with the appropriate vendors to ensure maintenance, repair, and replacement of HVAC, plumbing, electrical, elevators, generators, fire equipment, access control and locks for all PPTNM locations are completed.
• Ensure PPTNM complies with all fire safety regulations and facilities are prepared for surprise fire safety inspections.
• Oversee building equipment and furniture installation.
• Coordinate housekeeping, grounds maintenance, pest control, and waste removal (non-medical) at all locations.
• Perform and document thorough facility assessments, including compliance with PPFA Accreditation standards.
• Assist with setting priorities, finding vendors/contractors, negotiating prices, and estimate costs for the CEO.
• Ensure documentation for any facility maintenance, improvement or building project; ensure all documentation is properly stored electronically.
• Serve as a first line of contact for security related issues at Nashville and Knoxville health centers. Monitor properties while onsite and identify any security related issues to management. Must be alert and patrol the premises on a frequent basis and monitor video surveillance cameras frequently.
• Participate in PPTNM’s Quality and Risk Management program for all aspects related to facilities.
• Complete all other tasks and special projects as assigned by the Senior Facilities Coordinator, CCO or CEO.
• Responsible for maintenance items such as: replacing light bulbs, hand soap/sanitizer, toilet paper, etc., removing damaged equipment or furniture, handling minor fixes and maintenance, meeting and overseeing contractors that provide repairs and maintenance, identifying the need for any supplies or equipment relating to facility cleaning and maintenance, performing urgent cleaning activities that cannot wait for housekeeping, and conducting routine inspection of the premises to identify issues.
• Other tasks as assigned by the Lead Facilities Coordinator, CCO and CEO.

KNOWLEDGE, SKILLS AND ABILITIES FOR THIS POSITION

• Strong analytical skills, including Excel skills, Word, PowerPoint, and web conferencing
• Strong interpersonal skills and willingness to be flexible.
• Ability to manage competing priorities and keep projects moving forward in times of limited supervision.
• Excellent attention to detail.
• Strong decision-making skills and ability to work independently as well as collaboratively with teams.
• Ability to problem solve in high stress situations.
• Strong organizational skills and ability to present various types of information to different levels of staff across multiple functional areas.

Physical Demands

• Ability to sit or stand for long periods of time
• Ability to talk, hear, handle, and grasp. May occasionally require stooping, crawling, reaching, feeling, and repetitive motions of the hands and wrists.
• May require lifting and carrying of up to 25 pounds.
• Requires the ability to operate a computer, including keyboard and telephone.
• Ability to work some evenings and weekends.
• Ability to travel regularly.
• Ability to be on-call for urgent issues at all times.

JOB REQUIREMENTS

EDUCATION: High School Diploma or Associate degree in a scientific, technical, or quantitative discipline (preferred) or equivalent work experience.

EXPERIENCE: 3 years coordinating facilities and maintenance with a high level of independence. Experience working collaboratively within an established staffing structure

Other Requirements: Committed to PPTNM’s mission, goals, and ideals. Possession of integrity, energy, and enthusiasm. Accepts flexible work schedule including occasional weekend and evening hours as necessary. Must be able to drive with valid license and insurance.

COMPENSATION/BENEFITS PROGRAM:

• Competitive base salary commensurate with experience
• Limited voluntary benefit offerings to PT employees
• 401(k) plan with matching opportunity
• Plum Benefits & Pet Insurance
• Paid Holidays

This job description is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with this position. While intended to be an accurate reflection of the current job, management reserves the right to review and change this description as needed to maintain business goals and accomplishments. Job descriptions are reviewed periodically. This job description is not a contract.

NON-DISCRIMINATION STATEMENT/ACKNOWLEDGEMENT:

Planned Parenthood of Tennessee and North Mississippi does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, disability, atypical hereditary cellular blood trait, genetic predisposition or carrier status or any other characteristic protected by applicable law. PPTNM will make reasonable accommodations in compliance with Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990; and any subsequent revisions or additions to related law/regulations.

Employees are expected to perform duties as assigned and directed by management.

E-VERIFY PARTICIPATION:

PPTNM participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.