External Affairs Administrative Assistant

POSITION : External Affairs Administrative Assistant RESPONSIBLE TO : Manager of the Office of the CEO REMOTE VS. ON-SITE : 80% remote / 20% on-site (one a day a week in the office) SCHEDULE : hours / week PAY RANGE :  $ - $  / hour Starting Pay Although our full pay range is included above, the budgeted hiring range for this position is $ hour - $ hourNon- Exempt Summary : This position will support and manage the administrative success of the Chief External Affairs Officer (CEAO) . The role will include providing administrative support for the Planned Parenthood Rocky Mountain Action Fund and its committees, meeting management of logistics, collecting and compiling from various sources meeting materials, recordkeeping and electronic file management, creating presentations and distributing meeting materials, and calendar management. Success : You will know you are successful when your teams are supported with logistics and administrative tasks are completed in an efficient, timely, and effective manner. Snapshot : Most days will be spent virtually on a computer managing electronic documents, creating systems to organize information, meeting management of logistics, event planning and coordination, recordkeeping, creating presentations and distributing meeting materials, and calendar management. Some of your time will be spent participating in virtual and in-person meetings in Denver, CO.

Qualifications : You are able to anticipate needs of senior leadership members. As a tech savvy, discrete, trustworthy, and highly organized person with a proven track record of tracking and staying on top of tasks, you are the champion of deadlines and details for others. You have at least 1 year of experience managing logistical and administrative projects through completion. Multitasking is second nature to you, and you are able to work under pressure, juggle competing priorities, and meet deadlines without sacrificing quality. You have a demonstrated ability to adapt to change, learn new things, and are open to feedback and are eager to improve. You are detail-oriented with the ability to notice and fix errors that others might overlook. You are comfortable interacting with people in high level positions on a daily basis and are able to attend meetings before and after business hours. You have excellent verbal and written communication skills and the ability. You are someone who can see 5 steps ahead of what might be needed and plans ahead.

Key Approaches to the Work :

• Organized and detail-oriented : Your default mode is exceptionally organized. You create and maintain strong systems that create clarity and efficiency. You can find information quickly and meet customer needs proactively and intuitively. You have an eye for detail and a high-bar for accuracy. Despite sometimes frequent interruptions in your day, you can regain focus and maintain accuracy, reprioritize when necessary and deliver exceptional service.
• Effective Communicator : A key part of your job is to make things that oftentimes feel complicated for others seem clear and manageable. You are an excellent communicator, who can explain complex information in clear and understandable terms. You have the skills to communicate via writing or verbally (through various modes), including giving presentations to large groups. You maintain high standards of confidentiality and practice ethical communication.
• Proactive problem-solver : You are a self-starter who doesn’t need to be told to take action on responsibilities that you hold. You see ways that systems can be improved, and you suggest them without being asked. You can be given a project and run with it. When opportunities exist, you identify them and propose solutions. You’re known as being action-oriented who makes everything they touch better.
• Collaborative team-player : Your work intersects with that of many other team members. You have strong interpersonal skills and are a strong team-player with sound judgement. You communicate effectively with others (in writing and verbally) so that they have organized information that helps move work forward. You understand confidentiality and treat sensitive information with care.
• Inclusion and Equity Champion : You deeply value inclusion and actively contribute to a more equitable and inclusive organization. You are reflective and understand how your perspective is shaped and influenced by your identity. You accept responsibility for your own behavior and action in upholding an equitable and inclusive workplace .

Primary Areas of Responsibility / Essential Functions :

Working Environment :

Abortion Care :   We all work in abortion care, whether it is referrals, information, education, counseling, performing, scheduling, etc. In this role, you will be preparing materials, arranging logistics, and taking minutes that will include references and discussion about the provision of abortion care

Benefits at PPRM include : A predictable schedule and dedicated individualized paid training401K / Safe Harbor Contributions (We contribute to your 401K after an allotted period of time)Medical / Vision / Dental, with extended mental health coverageEmployee Loan ProgramEmployee Assistance Program and WorkLife PartnershipPPRM Internal Benefits ProgramPaid Family Leave / Paid Parental LeavePTO and Sick TimeFloat Holidays (You pick your holidays)Bereavement LeaveAnd More!