What are the responsibilities and job description for the Executive Assistant position at Plasma International?
We are seeking a highly motivated and organized Executive Assistant to join a pioneering early stage startup in the medical device technology sector and take on the role of Administrative Manager.
This is a unique opportunity for someone who enjoys wearing multiple hats and being at the heart of a company’s growth journey.
This role is pivotal to the company’s growth and offers the chance to work closely with the CEO and other C-Suite executives as well as members of the board.
Key to this role is strong hands-on financial expertise and knowledge of HR procedures and processes.
The key responsibilities for this role include:
- Managing accounts reconciliation, maintaining financial accuracy and compliance.
- Driving operational and financial efficiency across the organization, ensuring productivity and accurate financial reporting.
- Process reimbursements of expense reports from staff and consultants, ensuring compliance with company policy.
- Manage compensation and benefits, maintain employee records, enforce company policies, and assist with ensuring compliance with employment laws.
- Assist CEO in scheduling meetings, travel arrangements, organizing Board meetings and minutes, etc
Given the fast-paced nature of a startup, flexibility, high attention to detail, and the ability to juggle multiple priorities are essential.
Qualifications:
- Bachelor's degree in Business Administration or a related field.
- 5 years of administration experience, playing a leading part in bookkeeping, accounting and HR functions, preferably in a technology company.
- Proven experience in early-stage startup environments, preferably in medical device or technology sectors.
- Strong organizational, communication, and leadership skills with a proactive approach.
- Proficiency with office tools and accounting software (QuickBooks experience is a plus).
What We Offer:
- Competitive salary and benefits package.
- Opportunity to contribute to cutting-edge advancements in healthcare.
- Dynamic and collaborative work environment.
Candidates with experience in finance reporting and management gained in an early stage startup technology company are especially urged to apply, this role would suit an individual with the ability to develop and implement administrative processes as the company grows.
