Operations Coordinator

JOB SUMMARY:

The Operations Coordinator supports the administrative and operational support needs of the school administrators and operations department.

ESSENTIAL DUTIES:

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, scholars, and parents of the school
• Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school
• Frequently exercise independent judgment within the scope and authority granted by the Director of Operations
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters
• Manage the school calendar of events and use of facilities
• Arrange appointments and maintain a schedule for the use of meeting rooms
• Creates and issues purchase orders with vendors
• Coordinate support services to teachers and staff for all school field trips and interface with external transportation services
• Manage bus transportation, including acting as the school’s liaison with the transportation company
• Manage announcements as needed
• Manage scholar locker rental
• Order and maintain office supplies
• Ensure copiers are adequately supplied and stocked; Communicate to technology when copiers are not working properly
• Manage and complete lamination requests
• Create and maintain a clean, attractive, orderly, safe, and efficient office environment
• Receive and distribute mail and packages daily
• Communicate to the Director of Operations any unusual situations
• Assist Administration in handling interruptions and emergencies, calling for assistance when needed
• Attend required staff meetings and serve, as appropriate, on staff committees
• Keep informed about school and district activities, requirements of the law and code, Board policy and regulations, and other information necessary for the functioning of the office
• Continue to grow through collaboration with fellow staff members and participation in appropriate staff development and workshop programs
• Display ethical and professional behavior in working with everyone who communicates or is associated with the office
• Serve as a role model for scholars and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic
• Protect confidentiality of records and information about scholars and staff and use discretion when sharing any such information within legal confines
• Assist the school nurse with contacting parents of scholars that are ill, as needed
• Ensure that all communications from the office meet proper written and oral English standards
• Perform other duties as assigned
• Assist with attendance recording
• Prepare and send scholar attendance letters via email for the purpose of meeting state, federal and/or network requirements
• Receive and document scholar absence notices
  
  

REQUIRED SKILLS ABILITIES:

• Strong verbal and written communication skills
• Skills in human relations and conflict management. Demonstrated ability to work effectively with community groups, parents and agencies
• Organized planner with a proven ability to multitask, take initiative, prioritize effectively, and deliver for multiple stakeholders on deliverables and deadlines
• Strong work ethic
  
  

EDUCATION AND EXPERIENCE:

• High School Diploma required. Associate’s degree preferred
• Minimum 2 years in a similar role
• Infinite Campus, Microsoft 365
• 2 years of administrative experience
  
  

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