What are the responsibilities and job description for the Contract Administration Specialist position at PLEXSYS Interface Products?
At PLEXSYS, our teams design, build and deliver Live, Virtual, and Constructive (LVC) innovation and training solutions to customers around the world. With over 200 employees in seventeen states and four foreign countries, we contribute our success to enabling better training…everyday…across the globe.
As an employee of PLEXSYS, you’ll find a culture that empowers you to achieve your professional objectives, give your personal best, and work with other highly passionate individuals. Our core values of integrity, excellence, teamwork and agility drive our daily decisions, identify our focus areas, and inspire our organizational culture.
GENERAL DESCRIPTION
The Contract Specialist acts as business partners to Program Managers, Project Managers, Accounting, and the Customer, assisting them in planning for and preparation of proposals, performance of contract execution in compliance with contract terms, acquisition of goods and services via the supply chain team in support of the end customers' needs and accomplishment of the contract.
Specific day-to-day tasks include :
Notify individuals or offices of decisions, problems, or further actions needed relative to the contract
Explain or justify decisions, conclusions, findings, or recommendations
Make improvements, solve problems, or take corrective action when problems arise
Negotiate contracts or subcontracts for services or supplies
Negotiate with individuals or organizations to resolve conflicts, disputes, or grievances
Acquire and maintain a working knowledge of relevant laws, regulations, policies, standards, or procedures
Interpret and apply laws, regulations, policies, standards, or procedures to specific issues
Implement new or revised laws, regulations, policies, standards, or procedures
Monitor contracts (includes administering, extending, modifying, or terminating contracts)
Collaborate with others or work on teams
Coordinate purchase or contract for property, services, supplies, equipment, or other items
Solicit proposals or bids for contracts or property
Use computer systems or applications to access, create, edit, print, send, retrieve, or manipulate data, files, or other information.
Review contract terms and conditions, redline or negotiate favorable terms in accordance with corporate policy, ensure subcontracts and purchase orders contain applicable flow down terms and conditions
Duties & Responsibilities
Perform initial and formal contract reviews during proposal process, coordinate with project manager to ensure CDRL compliance, write and submit contracts letters
Review contract clause flow downs and administer subcontracts
Ensure all assigned contracts and subcontracts maintain compliance with all requirements
Assist with organization and management of contract files
Develops, prepares, and administers contracts, bids, and proposals that meet specifications and comply with all policies and regulations
Supports or participates in contract negotiations with suppliers, partners, or customers
Reviews contract terms to identify any potential risk or compliance issues
Examines supporting materials and agreement documents related to bids or contracts and provides guidance
Acts as liaison between the organization and subcontractors to implement the contracts
Maintains contract records used to ensure compliance with reporting and regulatory requirements
REQUIREMENTS
Bachelor’s degree in related field such as Business, Contracting, or Accounting or 4 years’ experience in similar and related
Experience in contacts administration within the defense industry
Must have excellent communication, organizational, and time management skills
Must understand principles of Federal Acquisition Regulation (FAR) and supplements such as DFARS, DAFFARS, GSAM / R, DLAD, and others
Proficiency in MS Excel, MS PowerPoint, and other MS Products
Must have knowledge of Cost Accounting Standards and Generally Accepted Accounting Principles
Must have experience in Defense Industry including all major types of contracts - Fixed Price, Cost Reimbursable, and Time & Material / Labor Hour Contracts
Must have excellent written and verbal communication skills and be able to adapt to changing work efforts and manage shifting priorities
Must be a U.S person
Experience reading and interpreting legal and contractual requirements
Desirable
Experience executing contracts as a Buyer or Contracting Officer with a warrant in the USG
ACQ 101 Fundamentals of Systems Acquisition Management, Defense Acquisition University (DAU), CON 100 Shaping Smart Business Arrangements, DAU, or other similar DAU courses
AUTHORITY
- Must be eligible to access CUI and Export Controlled / ITAR material
PERKS
As a PLEXSYS employee, you can expect certain advantages; such as advancement based on performance, competitive wages, valuable benefits and a great working environment. Our team is committed to ensuring an environment that empowers individuals to realize their full potential by providing opportunities and necessary support to achieve personal and professional goals.
Medical / Vision / Prescription / Dental Benefits
Life, AD&D and Long Term Disability Coverage
Paid Holidays, Military Leave, and Paid Time Off
401k Plan with eligibility from first day of employment
Education reimbursement for job-related courses for full-time employees
PriceClub / COSTCO / Sam's Club annual membership
PLEXSYS Interface Products, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Department
Contracts Administration
Employment Type
Full-Time
Minimum Experience
Mid-level
Compensation
73,100 - $153,500 annually
Salary : $73,100 - $153,500
