What are the responsibilities and job description for the Legal Billing Specialist (Hybrid) position at Plona Partners?
Ranking: AmLaw200
Position: Senior Billing Coordinator
Environment: Eite 3E or Aderant
Salary: $75,000 - $105,000 Depending on Experience, with Overtime and additional BONUS
Location: Houston, TX
3 days a week onsite
Our client has a global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network including Houston, Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo, Los Angeles and Washington, D.C.
With an international presence, they focus on several key industries, including private equity; asset management; life sciences and health care; investment banking; technology, media, and telecommunications; and consumer and retail. Their clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and healthcare organizations, educational institutions, and individuals.
Overview
The Finance Department needs a Senior Billing Coordinator who manages the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies, and adhering to outside counsel guidelines.
Essential Functions
- Manage the billing process for a select portfolio of high profile lawyers/clients, including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences.
- Ensure Client guidelines are documented, updated and complied with
- E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs
- Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients:
- Make recommendations for write-offs of aged balances where appropriate
- Ensure partners are achieving their billing incentives and the firm’s billing target
- Keep matter arrangement coding current, including transactional codes and estimated bill dates
- Submit write-offs over $10K for approval
- Update proforma statuses and finalize invoices by firm process
- Clear Bill on Account (BOA)
Salary : $75,000 - $105,000
