What are the responsibilities and job description for the Executive Assistant position at PLUS Communications?
Description
PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!
The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and provide other administrative support as needed.
This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners.
The ideal candidate has two years of experience in scheduling and/or administrative roles with high-level executives in a fast-paced environment.
Responsibilities:
- Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for the executive using Microsoft Office
- Serve as the point of contact between the partner(s) and other employees and clients
- Coordinate international and domestic travel arrangements
- Provide IT assistance as needed
- Code and submit monthly expense reports on behalf of the partner(s)
- Work closely with other executive assistants/schedulers
- Manage the executive’s personal and business database of contacts
- Assist with the partner(s)’ personal errands, as needed
- Maintain a flexible schedule, including nights and weekends
The ideal candidate will meet the following requirements:
- Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill
- Previous experience working in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities
- Highly organized and detail-oriented
- Self-starter who takes initiative, is able to anticipate needs before they arise, and resolves issues quickly
- Possess excellent people skills and the ability to work with a wide variety of personalities
- Flexible to the changing needs and responsibilities of the workplace
- Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends, due to the nature of the work
- Excellent oral and written communication skills
We offer competitive compensation with an opportunity for a year-end bonus. Medical, dental, vision, 401k, and life insurance. We also offer a paid parental leave program, paid vacation, paid sick leave and employer subsidy for commuter expenses. In addition, we have a work from home hybrid environment.
PLUS Communications is an Equal Employment Opportunity (EEO) employer.
