What are the responsibilities and job description for the Data Processing Secretary position at Plymouth Public Schools?
TITLE: DATA PROCESSING SECRETARY (220 Days)Page 1 of 2s: job descriptions/secretaries/220 Data ProcessingQUALIFICATIONS: 1. High School Diploma2. Possess a combination of clerical skills to include typing, filing, record keeping,bookkeeping, a willingness to learn word and data processing, and other related clericalskills as the position demands.3. Proven ability to work in a polite and friendly manner with many different publics.4.
Possess good communication skills both verbal and written.5. Demonstrated aptitude or competence for assigned responsibilities.6. A sense of humor and a proven ability to work in a polite and friendly manner with allstaff members, students, and with the larger educational community.7. Such alternative to the above qualifications as the school department may findappropriate and acceptable.REPORTS TO: Building principal, Director of Accountability and Measurement, and/or designee.JOB GOALS: 1.
To plan, coordinate, and maintain the assigned tasks related to the school and/or theprogram in a manner that assures proper and efficient service to the students, staff, andthe public.2. Provide a safe and supportive educational environment for all students.PERFORMANCE RESPONSIBILITIES (include but are not limited to): 1. Update and maintain all records of student attendance and production of correspondingreports; including but not limited to tardies, dismissals, class periods, field trips, loss ofcredit, automated call system, etc.2. Update and maintain all records of staff attendance and production of correspondingreports; including but not limited to collection of paperwork for absence, coordinationwith payroll, etc.3.
Update and maintains all records of grading and production of corresponding reports;including but not limited to teacher verifications, transcript records, grade changes,honor roll reports, report cards, etc.4. Facilitates the creation of the building schedule in conjunction with buildingadministration; including but not limited to room locations, course sections and numbers,etc.5. Update and maintains all aspects of the student information system, including but notlimited to staff data, system accounts, GPA/rank, student conduct, DESE requiredinformation, CCTE competency data, etc.6. Receives and routes incoming telephone calls and inquiries.7.
Maintains office equipment and assists staff with its use.8. Greets and directs school visitors with a warm and approachable tone.9. Provides support and service to student, staff, and volunteers.TITLE: DATA PROCESSING SECRETARY (220 Days)Page 2 of 2s: job descriptions/secretaries/220 Data Processing10. Organizes and maintains office files and records.11.
Maintains confidentiality of student/staff and building records and respects theconfidential nature of the school building and will refer to the Principal if a problemarises.12. Ability to use a variety of technological software applications as related to the schooloffice setting.13. Establishes and maintains cooperative relationships with others.14. Performs other related tasks and assumes other related responsibilities as may fromtime to time be as assigned by the Principal.The above statements are intended to describe the general nature and level of work beingperformed by employees assigned to this classification.
They are not intended to be construedas an exhaustive list of all responsibilities and duties required of those in this classification.TERMS OFEMPLOYMENT: 220 Calendar YearEVALUATION: Performance of this job will be evaluated annually in accordance withthe provisions of EAPC Educational Secretaries Contract.SALARY: Per current EAPC Educational Secretaries ContractEQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Possess good communication skills both verbal and written.5. Demonstrated aptitude or competence for assigned responsibilities.6. A sense of humor and a proven ability to work in a polite and friendly manner with allstaff members, students, and with the larger educational community.7. Such alternative to the above qualifications as the school department may findappropriate and acceptable.REPORTS TO: Building principal, Director of Accountability and Measurement, and/or designee.JOB GOALS: 1.
To plan, coordinate, and maintain the assigned tasks related to the school and/or theprogram in a manner that assures proper and efficient service to the students, staff, andthe public.2. Provide a safe and supportive educational environment for all students.PERFORMANCE RESPONSIBILITIES (include but are not limited to): 1. Update and maintain all records of student attendance and production of correspondingreports; including but not limited to tardies, dismissals, class periods, field trips, loss ofcredit, automated call system, etc.2. Update and maintain all records of staff attendance and production of correspondingreports; including but not limited to collection of paperwork for absence, coordinationwith payroll, etc.3.
Update and maintains all records of grading and production of corresponding reports;including but not limited to teacher verifications, transcript records, grade changes,honor roll reports, report cards, etc.4. Facilitates the creation of the building schedule in conjunction with buildingadministration; including but not limited to room locations, course sections and numbers,etc.5. Update and maintains all aspects of the student information system, including but notlimited to staff data, system accounts, GPA/rank, student conduct, DESE requiredinformation, CCTE competency data, etc.6. Receives and routes incoming telephone calls and inquiries.7.
Maintains office equipment and assists staff with its use.8. Greets and directs school visitors with a warm and approachable tone.9. Provides support and service to student, staff, and volunteers.TITLE: DATA PROCESSING SECRETARY (220 Days)Page 2 of 2s: job descriptions/secretaries/220 Data Processing10. Organizes and maintains office files and records.11.
Maintains confidentiality of student/staff and building records and respects theconfidential nature of the school building and will refer to the Principal if a problemarises.12. Ability to use a variety of technological software applications as related to the schooloffice setting.13. Establishes and maintains cooperative relationships with others.14. Performs other related tasks and assumes other related responsibilities as may fromtime to time be as assigned by the Principal.The above statements are intended to describe the general nature and level of work beingperformed by employees assigned to this classification.
They are not intended to be construedas an exhaustive list of all responsibilities and duties required of those in this classification.TERMS OFEMPLOYMENT: 220 Calendar YearEVALUATION: Performance of this job will be evaluated annually in accordance withthe provisions of EAPC Educational Secretaries Contract.SALARY: Per current EAPC Educational Secretaries ContractEQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
