What are the responsibilities and job description for the Administrative Assistant position at PM Plastics?
Provide clerical support, including data entry and document management.
Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations and ensuring efficient workflow. This position requires strong communication skills, proficiency in various office tasks, and the ability to manage time effectively. If you are proactive and enjoy working in a dynamic environment, we encourage you to apply.
We are willing to work with your schedule! We are open to hiring those looking for part time work, as long as it is based on a consistent schedule that remains the same each week. This role does require you to be in this office Monday-Friday, but the hours can be negotiated.
Responsibilities
- Open all mail and file accordingly.
- Collect packing lists and credit card receipts. Differentiate Polymer Medical and PM Plastics expenses to Accounts Payable.
- Convert supplier purchase orders to receipts in Sage Intacct when packing lists are received.
- Deposit checks.
- Create and file Certificates of Conformance.
- Create and file Order Information Sheets.
- Send Accounts Receivable aging reports to customers.
- Print and arrange materials such as new hire packets, employee handbooks/addendums, labels for production floor, etc.
- Collect inventory change records and relieve our in-house inventory.
- Invoice customers, create packing slips from open orders, and arrange freight when Office Manager is out of office.
- Assist Office Manager in addressing customer concerns and requests.
- Responsible for last four shots project:
o Create digital files of written process specifications from supervisors.
o Record weights of parts and runners to collect the necessary information to eventually assist Office Manager in building Bill of Materials in MISys.
o Maintain last four shots room
- Assist with proofreading documents to ensure accuracy and professionalism.
- Manage front desk operations, including greeting visitors and answering phone calls with excellent phone etiquette.
- Maintain organized office files and records for easy access and retrieval.
- Utilize Sage Intacct for basic accounting tasks.
- Support team members with various administrative tasks to enhance productivity.
- Perform additional clerical duties as assigned to support the overall function of the office.
Qualifications
- Strong time management skills with the ability to prioritize tasks effectively. Good communicator, eager to learn, organized, proactive, initiative to complete tasks with minimal oversight, maintains confidentiality, positive demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel).
- Familiarity with Sage Intacct is a plus but not required.
- Excellent proofreading skills with attention to detail.
- Ability to work independently as well as part of a team.
- High school diploma or equivalent; additional qualifications as an administrative assistant or relevant certification are advantageous.
Join our team and contribute to creating an efficient and welcoming office environment!
Job Types: Full-time, Part-time
Pay: $20.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
Ability to Relocate:
- Orchard Park, NY 14127: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $23
