What are the responsibilities and job description for the Office Assistant position at PMC Global, Inc?
Position Title: Entry – Level Office Assistant
Location: Sun Valley, CA
FLSA: Non-exempt (hourly)
Pay: $18.00 - $19.00 per hour
Schedule: Full Time - Monday thru Friday, 8:00 AM to 5:00 PM
As an Office Assistant, you will play a key role in supporting the day-to-day operations of the office. You will be working closely with team members to ensure the office runs smoothly, assisting with administrative tasks, and providing general support to different departments. If you are organized, detail-oriented, and eager to learn, we would love to have you on board!
Key Responsibilities:
- Answering and directing phone calls, taking messages, and handling inquiries from clients and visitors.
- Managing office supplies and placing orders as needed to maintain stock levels.
- Scheduling appointments and meetings for team members, managing calendars.
- Assisting in organizing office events and meetings, including room setups and preparing materials.
- Filing, scanning, and organizing documents in both physical and electronic formats.
- Preparing and editing correspondence, reports, and presentations as needed.
- Handling incoming and outgoing mail, including sorting, filing, and delivery.
- Performing data entry tasks and maintaining accurate records.
- Assisting with other administrative tasks, as requested by managers or staff.
Responsibilities:
- Provide various hospitality tasks for Executive Team and guests including assisting with daily Executive in-office lunch meeting setup.
- Assist with daily administrative operations, such as printing, scanning, and shredding.
- Create and maintain legal and administration files and records.
- Audit invoices.
- Prepare and update a variety of reports.
- Relief Receptionist.
Skills and Requirements:
- 6 -12 months of office assistant experience.
- Professional and friendly disposition.
- Independently manage multiple projects.
- Work in a fast-paced environment.
- Attention to detail and procedures.
- Dependable and punctual.
- Working knowledge of office equipment.
- Excellent organizational and time management skills.
- Analytical abilities and aptitude in problem-solving.
- Excellent written and verbal communication skills.
- Proficiency in MS Office – advanced skills in Excel, Word, Abby FineReader (pdf conversion utility) preferred.
Working Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typical office environment, mostly indoor office environment with windows, offices with equipment noise, offices with frequent interruptions. The department atmosphere is quiet, friendly and collaborative but hardworking.
We offer a competitive salary, outstanding benefits package that includes medical, dental, vision, life Insurance, paid vacation, sick days, holidays, and 401(k).
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, or disability.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
About the company:
PMC Global, Inc. is a privately-held management company and resource partner with corporate offices in three states and more than 20 subsidiaries in 10 U.S. states and 17 countries. From its roots in the early stages of the plastics polymer modification industry a half century ago, PMC has branched out through start-ups and strategic acquisitions to operate as a key player in select markets in plastics/chemicals, manufacturing, food service, packaging and finance. PMC and its subsidiaries employ more than 3,500 persons worldwide.
About PMC Global, Inc:
PMC Global, Inc. is a privately-held management company and resource partner with corporate offices in three states and more than 20 subsidiaries in 10 U.S. states and 17 countries. From its roots in the early stages of the plastics polymer modification industry a half century ago, PMC has branched out through start-ups and strategic acquisitions to dominate select markets in plastics/chemicals, manufacturing, food service, packaging and finance. PMC and its subsidiaries employ more than 3,500 worldwide.
Salary : $18 - $19
