What are the responsibilities and job description for the Executive Assistant position at PMI Commonwealth?
Job Title: Executive Assistant
Company: PMI COMMONWEALTH
Location: Charlottesville, VA
Job Type: Full-time
Salary: Competitive, based on experience
About Us
PMI COMMONWEALTH is a forward-thinking property management company dedicated to delivering exceptional service to our clients and tenants. We leverage the latest technology to streamline operations and enhance efficiency. Our team values professionalism, innovation, and collaboration.
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will thrive in a fast-paced environment, be highly proficient in communication, and have the ability to manage multiple tasks simultaneously.
Job Description
As an Executive Assistant at PMI COMMONWEALTH, you will play a crucial role in supporting our executive team and ensuring smooth daily operations. You will need to be tech-savvy, highly organized, and capable of handling multiple responsibilities efficiently.
Responsibilities
- Provide comprehensive administrative support to the executive team.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare reports, presentations, and correspondence with accuracy and attention to detail.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidentiality and handle sensitive information with discretion.
- Assist with special projects and initiatives as needed.
- Organize and maintain digital files, records, and office documentation.
- Learn and adapt to CRM systems like LeadSimple and Rentvine to help manage operations (no prior experience required, but strong aptitude for learning new systems is essential).
- Perform other administrative duties as assigned.
Qualifications
- Proven experience as an Executive Assistant or in a similar administrator role.
- Excellent organizational and time-management skills with the ability to multitask.
- Strong written and verbal communication abilities, particularly in email correspondence.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with technology.
- Ability to handle confidential information with integrity and discretion.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Tech-forward mindset with a willingness to learn and adapt to CRM systems and other digital tools.
- High level of professionalism and a proactive attitude.
Benefits
- Competitive salary and benefits package.
- Opportunity for professional growth and development.
- Supportive and dynamic work environment.
- Paid time off and holidays.
How to Apply
Interested candidates should submit a video resume along with their written resume.
Video Resume Instructions:
- Record a 3-5 minute video answering the following questions:
1. Introduce yourself and share why you are interested in the Executive Assistant role at PMI COMMONWEALTH.
2. Describe a time when you successfully managed multiple tasks or projects simultaneously.
3. What tools or methods do you use to stay organized and ensure timely communication?
4. Explain your experience with learning new software or systems. What steps do you take to get up to speed quickly?
5. Why do you think you would be a great fit for our tech-forward company?
Upload your video to YouTube (unlisted) or Google Drive and provide the link along with your written resume and cover letter.
Send all application materials to leasing@pmicommonwealth.com.
PMI COMMONWEALTH is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $50,000.00 - $59,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Charlottesville, VA 22901 (Required)
Ability to Relocate:
- Charlottesville, VA 22901: Relocate before starting work (Required)
Work Location: In person
Salary : $50,000 - $59,000