Purchasing Agent

Description

As a leading manufacturer and distributor of medical supplies and equipment for healthcare simulation and education, Pocket Nurse provides solutions and services that create hands-on learning experiences for the next generation of healthcare professionals. Our small business philosophy is, “Use your best judgement every day.” Not only do we give team members the guidance and tools to succeed, we give them autonomy to do their best for the company to succeed.

The Purchasing Agent is responsible for providing support to the Purchasing department through performing daily purchasing activities in compliance with mandated requirements.

The focus of this job is producing high quality, detailed work based on established standards and procedures. Precise, consistent work output is essential requiring patience and willingness to handle and complete one task at a time. The job environment promotes steady, methodical work output so duties can be done on time and error-free.

Key Responsibilities and other duties as assigned:

• Prepares and monitors purchase orders for assigned products ensuring compliance with contract terms, supplier order confirmations match purchase orders in both quantity and price and assisting Accounting department in reconciling discrepancies between PO and vendor invoice.
• Uses the New Product Form for all Domestic stock items and provides product images and descriptions, unit of measure, pricing, SDS, country of origin, NAFTA, or any other identified information accurately and on a timely basis.
• Reviews open orders to ensure that all orders are processed through the ERP system as expected.
• Monitor expected ship dates for stock and drop ship products to forecast sales.
• Source alternative products and/or suppliers for substitutions for long-term backorder or unavailable items from current vendors.
• Review vendor pricing lists for unusual price increases using vendor item number and cross referencing to item SKU, ensuring units of measures are correct and preparing files to send to Master Data for entry into ERP system.
• Work with customer service/support to ensure all necessary documentation from the customer are accurate and complete to relay that information to suppliers on purchase orders.
• Gather data for vendor performance using such metrics as on-time shipments, complete shipments, trailing twelve month spend, product margin analyses.
• Assists with timely and accurate drop ship order processing and helps to maintain the vendor/customer connection for drop shipments.
• Conducts research on vendors and products to provide information as directed by the Purchasing Manager.

Supervisory Responsibilities:                                              

• This position has no supervisory responsibilities.

Education:

• Minimum Associate's degree in Business, Supply Chain, or a related field and 3 years of relevant experience, or the equivalent of 5 years combination of education and experience.

Skills and Experience:

• Proficient in Microsoft Office suite including advanced competency with Excel.
• Basic knowledge of purchasing policies, procedures and processes.
• Experience operating standard office equipment including using relevant software applications and preparing and maintaining accurate records.

• Effective interpersonal, written, and verbal communication skills including ability to collaborate with various levels of the organization.

• Experience working with detailed information and data.
• Ability to adapt to changing work priorities and meeting deadlines and schedules.

Benefits and Compensation:

• Competitive wages and quarterly bonus opportunities.
• Medical, dental, and vision insurance coverage options.
• 401(k) profit sharing plan with generous company matching, safe harbor, and profit-sharing contributions.
• Paid time off, personal time, paid holidays, and flexible hybrid onsite/remote work schedules.
• Company-paid life insurance and short-term disability insurance.
• Voluntary life, accident, critical illness, and long-term disability insurance.
• Company-wide cookouts, potlucks, and work-day events.
• On-site fitness center, free parking, and dog-friendly offices.
• Opportunities for career enhancements through training and educational programs.
• The opportunity to make a difference in the ever-growing healthcare field.

Physical and Cognitive Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation.  All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis and may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit; talk and hear; use hands to finger, handle, or feel; reach with hands and arms; and requires color and close vision. The employee is occasionally required to stand; walk; stoop; and kneel.  The employee must occasionally lift and/or move up to 15 pounds. No employee is authorized to lift and/or move weight over 50 pounds without assistance.

This role requires the individual to understand, remember, apply or communicate moderately complex information and problems, and collaborate and explore alternative solutions; organize and prioritize thoughts, ideas, and own work schedule; apply common sense, analyze and make decisions which have moderate impact on the immediate work unit and monitor impact outside immediate work unit; express written and spoken word for internal and external communications, understand, interpret and follow written and oral instructions, and complete routine and basic forms, letters and reports; and use intermediate mathematical skills to compute, analyze and interpret moderately complex data for reporting purposes.

Pocket Nurse® is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics.

Information is available here:   http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check).

Qualifications