Assistant Public Works Manager

Job Summary

The Public works assistant Manager is responsible for enhancing the quality of life for all residents by planning, coordinating, and executing township events and recreational programs. This role oversees park staff, manages administrative tasks, supervises recreation employees and independent contractors, and maintains the township's digital presence. Additionally, the assistant manager assists with specific sewer operations and supports the Department of Public Works as needed.

Essential Duties and Responsibilities

Event Coordination

• Plan, coordinate, and execute approximately 25 annual events, ensuring efficient management of all details.
• Solicit donor support and raise funds for events by identifying potential sponsors and managing all fundraising activities.
• Create graphic designs for event marketing, including print publications, digital billboards, and social media graphics.
• Manage daytime programs and develop senior citizen programming upon completion of new Admin Wing.

Administrative Support

• Serve as the main liaison for recreation tasks.
• Order and maintain office supplies, including supply ordering for public works.
• Reconcile payroll timecards and submit them for manager's approval.

Parks & Recreation Management

• Oversee park staff, including participant recreation employees and independent contractors.
• Coding of park bills and manage/certify time cards.
• Assist the park lead with scheduling.
• Manage reservations for pavilions, parks, fields, and the dog park, ensuring efficient scheduling and coordination with sports associations like Little League.
• Facilitate field preparation by liaising with softball and soccer leagues.
• Order supplies needed for park facilities.
• Schedule and maintain testing results, startup maintenance, and shutdown procedures for the splash pad, water system at MVP.
• Order uniforms for park staff & Public Works
• Monitor township park usage to ensure compliance with township ordinances.
• Research current recreational practices and propose goals and objectives to enhance residents’ quality of life.
• Prepare and update strategic plans for recreational facilities.
• Benchmark recreational practices and develop performance standards.
• Oversee and administer the Summer Recreation Program and other authorized recreational activities.
• Write and publish the Summer and Winter newsletters & magazine.
• Attend Park & Recreation Board meetings as chairman, prepare monthly activity reports.
• Prepare the participant recreation budget for review and approval by the Park and Recreation Board.
• Work with Public Works Director on annual budget & capital items
• Operate within the approved department budget.
• Schedule field use and resolve conflicts regarding park field and facility usage.
• Maintain and update information in the RecDesk Park module.
• Advise the Director of Public Works on grant opportunities and prepare grant applications.
• Work with foreman to apply TRAISR layers, GPS equipment to locate inlets, manholes, signage, etc.
• Respond to inquiries regarding participant recreation programs.

Digital Presence Management

• Manage the organization's social media accounts, including content creation and scheduling through the website.
• Measure and analyze citizen engagement on events.
• Update and maintain the township website to ensure current information (excluding meeting minutes, agendas, or planning aspects).
• Update and maintain Savvy Citizen, the township's communication platform.

Sewer Operations (10% of Salary Allocated)

• Assist Public Works Director with sewer communications.
• Work with property owners on easement agreements, facilitating communication between engineering attorneys and property owners.
• Manage sewer FOG (Fats, Oils, Grease) communications, scheduling, fees, and verifications.

Department of Public Works Support

• Provide administrative assistance to the Department of Public Works as needed.
• Reconcile timecards and code bills.
• Order uniforms for DPW staff.

Supervisory Responsibilities

• Supervise participant recreation employees.
• Oversee independent contractors providing services to the recreation program.
• Manage park staff & scheduling.

Interpersonal Interactions

Internal Contacts

• Township Manager
• Department Heads
• Office Staff
• Public Works Personnel
• Township Officials (including Boards, and Commission Members)

External Contacts

• Residents
• Vendors

Physical Demands

• Ability to read and write at a college level.
• Ability to hear and speak effectively.
• Capable of moving 25 pounds from one location to another.
• Proficient in using a phone and computer.
• Ability to climb up and down stairs.
• May be exposed to varying weather conditions, including heat and cold.

Required Education and Experience

• Associates Degree-preferred Recreation
• Minimum of 2 years of experience in a similar position.
• Working knowledge of Microsoft Office Suite.
• Working Knowledge of graphic design/Canva

Required Skills and Abilities

• Strong reasoning and problem-solving skills.
• Excellent written and verbal communication abilities.
• Proficiency with basic office equipment.
• Intermediate skills in word processing, spreadsheets, and data entry applications.
• Good organizational and time management skills.

Licenses, Registrations, and Certifications

• Valid Pennsylvania Driver's License.

Required Training

• Obtain Certified Playground Safety Inspector (CPSI) certification within 18 months of employment.
• Attend National Recreation and Park Association (NRPA) training and/or conferences (when local).

Job Type: Full-time

Pay: $66,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift

Work Location: In person

Salary : $66,000